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OSP Sponsored Award Management Help Desk

Click on the links below for more information on who to contact for help regarding specific actions on your award. For ease of reference, these actions are organized by award stage (award set-up, post award, compliance, and closeout).

Award Set-Up

I have a question regarding: Please contact:
Filling out internal OSP forms Departmental Business Officer / OSP Grant Officer
I have a question regarding: Please contact:
Requesting an advanced index number OSP Grant Officer
Requesting an index number after an award is executed OSP Grant Officer
Setting up my F&A/research incentive account CGA Accountant
Requesting a cost-share index number OSP Grant Officer
Requesting a program income index number OSP Grant Officer
I have a question regarding: Please contact:

Hiring a new employee

 Departmental Business Officer / Human Resources Compensation Department

Developing a job description

 Human Resources Compensation Department

Determining compensation amount

 Human Resources Compensation Department

Hiring a Student Employee

 Departmental Business Officer / Student Employment (Patricia Chin, 954-262-7452)

Assigning existing NSU personnel working on your project to your sponsored account

 Departmental Business Officer

Accessing/training on the ECRT System (for effort certification)

 Effort Coordinator / Central Effort Administrator
I have a question regarding: Please contact:

Issuing a subaward

 OSP Grant Officer
I have a question regarding: Please contact:

Researching/identifying suppliers or service providers (i.e. vendors) needed to conduct the sponsored project 

 Office of Procurement Management

Accessing the Ariba System (for charging expenses to awards)

 Office of Procurement Management

Training on using the Ariba System (for charging expenses to awards)

 Office of Procurement Management

Accessing the Banner System (for monitoring expenses)

 Departmental Business Officer

Training on using the Banner System

 CGA Accountant
I have a question regarding: Please contact:

Support and training with NSU technologies (i.e. Blackboard, Banner, Ariba, GoToTraining, MS Office, WebSTAR, NSU Voicemail, Kronos, etc.)

 Strategic Support Services
954-262-0777
Anel Lara 954-262-4959
www.nova.edu/oiit/sss/

Technical support with computer hardware, software, printers, and other peripheral equipment

Client Support Services

Steve Olivier (Sr. Mgr. Main Campus) 954-262-4525

Brian Foley (Sr. Mgr. HPD & Reg. Campuses) 954-262-4981
I have a question regarding: Please contact:

Using NSUWorks (free)

 University Archivist

Post Award

I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Interpreting my project digest OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Interpreting the F&A Cost Recovery Policy Vice President for Research and Technology Transfer
Interpreting procurement policies/procedures Office of Procurement Management
Interpreting financial policies/procedures related to Sponsored Programs CGA Accountant
Interpreting the terms and conditions of my award OSP Grant Officer
Interpreting sponsor regulations OSP Grant Officer
Interpreting OSP policies/procedures OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Accessing the Ariba System (for charging expenses to awards) Office of Procurement Management
Training on using the Ariba System (for charging expenses to awards) Office of Procurement Management
Accessing the Banner System (for monitoring expenses) Departmental Business Officer
Training on using the Banner System (for monitoring expenses) CGA Accountant
Researching/identifying suppliers or service providers (i.e. vendors) needed to conduct the sponsored project Office of Procurement Management
Determining what Banner expense codes to use Departmental Business Officer / Budget Office
Initiating expenses in the Ariba System Departmental Business Officer
Booking travel Departmental Business Officer / NSU Travel Office
Assistance with determining if an expense is allowable OSP Grant Officer
Provide Banner financial information such as Budget vs. Actual and/or Statement of Expense Reports (for monitoring expenses) CGA Accountant
Monitoring day-to-day expenses on my award Departmental Business Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Certifying effort/ECRT System Effort Coordinator / Central Effort Administrator
Monitoring commitments on my award Effort Coordinator / OSP Grant Officer
Reconciling certified effort with salary charged Effort Coordinator
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Purchasing Equipment Office of Procurement Management
Inventorying Equipment CGA Accountant
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Monitoring cost share commitments Departmental Business Officer / OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Paying an invoice from a subaward Departmental Business Officer
Monitoring a subaward OSP Grant Officer
Amending a subaward OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Rebudgeting funds OSP Grant Officer
Prior approval requests/changes to project OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Submitting/preparing periodic financial reports or invoices CGA Accountant
Submitting/preparing a programmatic report Departmental Business Officer / OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Patent filing or invention disclosure Vice President for Research and Technology Transfer

Compliance

I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Research Misconduct Janice Medina
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Human Subjects Research (Institutional Review Board) IRB Office
CITI Training IRB Office
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Animal research (IACUC) IACUC Chair
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Financial Conflict of Interest Janice Medina
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Biosafety Biosafety Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Export Controls OSP Contract & Export Control Manager
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Radiation Safety Radiation Safety Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Data Open Access Display in NSUWorks (free) University Archivist

Closeout

I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Request a no-cost extension OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Stop paying employees on my award Departmental Business Officer / Effort Coordinator
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Deadlines for submitting final expenses to my award Departmental Business Officer / CGA Accountant
Questions related to understanding financial information in Banner Departmental Business Officer / CGA Accountant
Help me reconcile expenses prior to closeout CGA Accountant
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Help me ensure cost share commitments are met Departmental Business Officer / CGA Accountant
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Submitting/preparing a final financial report or invoice CGA Accountant
Submitting/preparing a final programmatic Report Departmental Business Officer / OSP Grant Officer
Submitting/preparing a final invention statement OSP Grant Officer
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Transferring an unused balance on a fixed price award after all of required approvals are in place CGA Accountant
I HAVE A QUESTION REGARDING: PLEASE CONTACT:
Submitting my publication to NSU Works (free) University Archivist

Questions/Comments

If your question is not addressed in the above listing, please contact your Departmental Business Officer or OSP Grant Officer.

If you have a question or comment regarding this document, please contact Ashley Whitaker at ashlport@nova.edu.

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