NIH Data Sharing Requirements
ATTENTION NIH APPLICANTS – NEW DATA SHARING REQUIREMENTS
If you’re planning a proposal to the National Institutes of Health (NIH), you need to be aware of NIH’s new Data Management and Sharing Policy, effective for proposals due on or after January 25, 2023.
WHAT IS THE PURPOSE OF THE NEW POLICY? NIH’s comprehensive data sharing policy promotes the management and sharing of scientific data (as defined by NIH) generated from NIH-funded research to enable data re-use, validation of research results, and acceleration of scientific discovery. The policy leads investigators to prospectively plan for scientific data sharing, regardless of whether a publication is produced, and fosters consistency of data sharing practices with the FAIR (Findable, Accessible, Interoperable, and Re-Usable) data principles.
WHAT WILL INVESTIGATORS NEED TO DO? At proposal stage, investigators will need to (1) develop a Data Management and Sharing (DMS) plan attachment and, as applicable, (2) incorporate allowable costs into the proposal budget/justification. If the proposal is awarded, investigators must comply with and report on the DMS plan, including making data available in an appropriate repository by the time of publication and/or project end date, whichever is earlier.
WHERE CAN I GO FOR HELP? NIH has made many resources available – visit https//sharing.nih.gov/data-management-and-sharing-policy for specifics about DMS plan elements, budgeting for data management, selecting a repository, and more. DMS plan samples can be viewed on the Grant Writing Lab web site at https://www.nova.edu/grant-writing-laboratory/grant-proposal-templates.html. You can also view a recording of the January 13, 2023 DMS Policy Grant Lab Chats in the “NSU Grant Education” Canvas course (email GrantLab@nova.edu to be added).
Publication of the Revised NIH Grants Policy Statement (Rev. December 2021) for Fiscal Year 2022
The NIH has revised its Grants Policy Statement for fiscal year 2022. Please see link for full notice NOT-OD-22-050: Publication of the Revised NIH Grants Policy Statement (Rev. December 2021) for Fiscal Year 2022.
Date Posted: 1/10/2022
Enhancements to the Research.gov Proposal Submission System, NSF Public Access Repository, and NSF.gov Award Search
Effective November 22, 2021, the National Science Foundation (NSF) enhanced the Research.gov Proposal Submission System, NSF Public Access Repository, and the NSF.gov Award Search. Please see attached PDF for full notice.osp/announcements/NSF-Enhancements-November-20211.pdf
Date Posted: 1/7/2022
NIH Updates and Reminders
Key changes in FORMS-G include:
Date Posted: 1/7/2022
NIH Implementation of Changes to Biographical Sketch and Other Support Format Page
Reminder: For due dates on or after May 25, 2021, NIH has implemented changes to the Biographical Sketch and Other Support Format Pages. The purpose of these changes are an effort to support collaborating between Federal research agencies.
Changes for the Biographical Sketch include renaming Section B, 'Positions and Honors' as ‘Positions, Scientific Appointments, and Honors, for the non-Fellowship Biosketch, Section D. has been removed, for the Fellowship Biosketch, Section D has been updated to remove ‘Research Support.’, and as applicable, all applicants may include details on ongoing and completed research projects from the past three years that they want to draw attention to within the personal statement, Section A.
Changes for the Other Support Fortmat Page include the re-organization of the format page to separate funded projects from in-kind contributions, signature block added, for Program Director/Principal Investigator or Other Senior/Key Personnel to certify the accuracy of the information submitted, and each PD/PI or senior/key personnel must electronically sign their respective Other Support form as a PDF prior to submission.
For more information, please visit: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-110.html & https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-073.html
Date Posted: 5/14/2021
New F&A Rate Agreement
The University has received a new F&A (Facilities and Administrative) Rate Agreement for sponsored agreements covering the period of 7/1/2021 through 6/30/2024. The new F&A rates, shown in the table below (also available on https://www.nova.edu/osp/resources/nsu-fact-sheet.html) will be applied for all sponsored agreements with a start date of 7/1/2021 and later, unless the sponsor has a lower restriction rate (approvals must be obtained for any waiver of F&A).
NEW F&A RATES (effective for awards with start dates of 7/1/2021 and later)
Base to Which Rate Applies
Modified total direct costs, excluding equipment, capital expenses, patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000.
Other Sponsored Activity
Off-Campus Activity** (Organized Research, Other Sponsored Activities, and Instruction)
For more information regarding the new rate agreement, please contact the Office of Sponsored Programs.
Date posted: 5/14/2021
Publication of Revised NIH Grant Policy Statement
The NIH has published its annual revision of the Grants Policy Statement, which provides guidance/requirements for NIH applications and outlines the standard terms & conditions for NIH grants and cooperative agreements. The complete document, along with a description of significant changes, if available here. Notices of NIH Policy Changes, which supersede information in the published NIH Grants Policy Statement, is accessible here.
Date Posted: 5/14/2021
Reminder: eRA Commons Moving to Two-Factor Authentication via Login.gov
As of September 15, 2021, all users of eRA Commons, ASSIST, IAR, and Commons Mobile will be required to use two-factor authentication via login.gov to access their accounts. Users are encouraged to make the switch before the mandatory September 21 deadline. For instructions and more information, please follow https://era.nih.gov/register-accounts/access-era-modules-via-login-gov.htm.
Date Posted: 5/14/2021
Expanding Requirement for eRA Commons ID's
For due dates on or after January 25, 2022, any applications to NIH and AHRQ will require all Senior/Key Personnel and not just the PI to have an eRA Commons ID and to include it in the "Credential" field of the R&R Senior/Key Personnel Profile. Please see NOT-0D-21-109 for complete details. If you need an eRA Commons account established, contact the NSU Office of Sponsored Programs (firstname.lastname@example.org).
Date Posted: 5/14/2021
NIH Implementing New Login Method
A new login method is rolling out for all users of eRA Commons, ASSIST, Internet Assisted Review (IAR) and Commons Mobile in 2021. This secure two-factor authentication allows you to log into multiple systems using the same login.gov credentials while enhancing the security and integrity of access to data in eRA systems.
This requirement will be phased in first for reviewers, meeting by meeting, starting with review meetings effective February 1, 2021 and beyond. As reviewers are enabled for meetings, their IAR accounts will be transitioned to require login.gov.
Users of eRA Commons, Commons Mobile and ASSIST can switch any time to the new option; they are encouraged to begin the switchover to login.gov now, before the mandatory deadline of September 15, 2021 for all users.
For more information on making 2FA a requirement, please see Guide Notice NOT-OD-21-040.
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Date posted: 12/16/2020
Revision of NSF Award Terms and Conditions
The following sets of NSF Award Conditions have been updated for consistency with the revised 2 CFR §200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
The revised terms and conditions will apply to all new NSF awards and funding amendments to existing awards made on or after November 12, 2020.
NSF will separately announce the release of the Agency Specific Requirements to the Research Terms and Conditions (RTC), as well as the Administration of NSF Conference or Group Travel Award Grant Conditions (FL-26).
Questions about NSF award conditions may be sent to email@example.com.
Date posted: 11/12/2020
Friendlier Approach for Cross-Referencing NOSIs in FOAs Used for Submission
NIH has announced that individual Notices of Special Interest (NOSIs) will no longer be cross-referenced in the Related Notices section of the funding opportunity announcements (FOAs) that are used for application submission. Instead, FOAs identified for use with NOSIs will include a single link at the top of the Related Notices section that takes you to two NOSI tables – one for active and another for expired NOSIs associated with the FOA. It is to be expected that this new approach with be beneficial in their parent announcements. Please see link for more information regarding this change https://nexus.od.nih.gov/all/2020/10/05/friendlier-approach-for-cross-referencing-nosis-in-foas-used-for-submission/.
Date posted: 10/20/2020
UPDATE REGARDING NSF’s RESEARCH.GOV IMPLEMENTATION FOR PROPOSAL SUBMISSION
NSF has been planning and taking steps to move the preparation and submission of proposals on an incremental basis from its FastLane system to the new Research.gov system, with a tentative completion by 2022. NSF will soon be requiring the use of Research.gov for proposal preparation /submission, using a phased approach starting with the Directorate for Biological Sciences (BIO) for proposals submitted under BIO’s core programs that do not have deadline dates (Note that NSF funding opportunities will clearly specify whether submission via Research.gov is required).
Since the FastLane system will eventually be phased out, NSF encourages the community to take time now to become familiar with Research.gov and to begin using it for proposal preparation/submission and to provide NSF with feedback. To facilitate the transition, NSF is developing additional training materials including video tutorials, Frequently Asked Questions, step-by-step guides and a demonstration site. Current training materials are available on the About Research.gov site.
For the complete notice regarding NSF’s Research.gov implementation, see https://www.nsf.gov/pubs/issuances/in147.jsp?org=NSF .For additional information, FAQs, training opportunities and to provide feedback, please visit Research.gov.
IMPORTANT UPDATES FROM NSF – CURRENT & PENDING SUPPORT/BIOSKETCH FORMAT
Effective October 5, 2020, the National Science Foundation (NSF) will begin enforcing the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the preparation of the Biographical Sketch and Current and Pending Support proposal documents. The NSF-approved formats are SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF.
For additional information on these format changes:
Note that SciENcv has created the following materials to guide NSF users through the preparation of the NSF documents available in SciENcv:
As a reminder, the SciENcv tool integrates with ORCID, enabling users to populate ,,the Biographical Sketch by importing data directly from ORCID records rather than having to manually enter all the required information.
Also, effective October 5, 2020, PIs and co-PIs must include an NSF-approved format for Current and Pending Support when notifying NSF that active other support has changed since the award was made, or since the most recent annual report. Further details about the RPPR can be found on the Research.gov About Project Reports website.
Date Posted: 9/15/2020
NIH Regional Seminars on Program Funding and Grants Administration – Virtual and FREE
Each year, the Office of Extramural Research (OER) sponsors the NIH Regional Seminars on Program Funding and Grants Administration. These seminars are intended to help demystify the application and review process, clarify Federal regulations and policies, and highlight current areas of special interest or concern. The seminars serve the NIH mission of providing education and training for the next generation of biomedical and behavioral scientist. NIH policy, grants management, review and program staff provide a broad array of expertise and encourage personal interaction between themselves and seminar participants. The seminars are appropriate for grants administrators, researchers new to NIH, and graduate students.
This year, the seminar will be held virtually on October 27-30, 2020 and registration is free. For more information on upcoming seminars, please click this link: https://grants.nih.gov/news/contact-in-person/seminars.htm.
Date Posted: 9/22/2020
Changes to format of NIH’s Notice of Award Coming October 1
On October 1, 2020, a new layout of Page One of the National Institutes of Health (NIH) Notice of Award (NoA) will be implemented for recipients. Specifically, Page One will present key award information at a glance (i.e., financial award information and federal agency contacts). This new NoA Page One will be used by all Health and Human Services (HHS) Operating Divisions.
For more information, please see Guide Notice NOT-OD-20-155.
Date Posted: 8/3/2020
NOAA Provides Guidance for Recipients and Applicants Impacted by COVID-19 Due to Loss of Operations
NOAA has prepared guidance that explains how it will address each subject for recipients and applicants, where applicable, and in response to the OMB Memorandum M-20-17. For more information, click here.
Date posted: 04/17/2020
NSF ANNOUNCES APPROVED BIO SKETCH/CURRENT AND PENDING SUPPORT FORMATS
NSF has announced the availability of NSF-approved formats for the Biographical Sketch and Current and Pending Support proposal sections that fall under the revised Proposal & Award Policies & Procedure Guide (PAPPG) (NSF 20-1) (see the February 6, 2020 webinar for details on PAPPG revisions). Use of the NSF-approved formats (listed below) for submission of these proposal sections is not required until implementation of the revised PAPPG on June 1, 2020; however, NSF is encouraging proposers to begin using hem now. The NSF-approved formats are:
Date Posted: 04/02/2020
NOAA Issues Guidance on Administrative Relief for Financial Assistance Recipients during COVID-19
Following issuance of OMB Memo M-20-17, the National Oceanic and Atmospheric Administration (NOAA) has issued its guidance regarding administrative relief for recipients and applicants due to COVID-19 impacts. For complete information, please visit: https://www.noaa.gov/organization/acquisition-grants/news/health-and-safety-information-for-financial-assistance. In addition, please visit CRCP Frequent Asked Questions
USRMRAA's and ONR Issue Guidance on Grantee Flexibilities Related to COVID-19
In follow up to the OMB’s Memorandum M-20-17, both the U.S. Army Medical Research Acquisition Activity (USAMRAA) and the Office of Naval Research (ONR) have recently issued guidance/FAQ’s providing supplemental guidance on Administrative Flexibilities for Grants and Cooperative Agreements in response to COVID.
Date Posted: 04/01/2020
Links to Additional Federal Agency Information related to COVID-19 and Sponsored Programs
Centers for Disease Control (CDC)
Substance Abuse and Mental Health Services Administration (SAMHSA)
Health Resources and Services Administration (HRSA)
Department of Justice, Office of Justice Programs
Date Posted: 03/27/2020
COVID-19 Update: NIH Late Application Policy Due to Public Health Emergency
On March 26, NIH issued an updated notice regarding late applications due to COVID-19 which states that all grant applications submitted for due dates between March 9, 2020, and May 1, 2020, will be accepted through May 1, 2020. This applies to all relevant funding opportunity announcements. Advance permission is not required, nor is a cover letter providing justification. NOTE: The notice applications reviewed by CSF and does not supercede the IC’ discretion or authority to make decisions on a case by case basis.
Date Posted: 03/27/2020
NIH - Frequently Asked Questions (FAQs) - COVID-19 Flexibilities for Applicants and Recipients
The NIH and its individual Institutes/Centers have posted a comprehensive listing of Frequently Asked Questions in response to inquiries on policies and programs affecting the grants process as impacted from this public health emergency. Please visit “NIH FAQs: COVID-19 Flexibilities for Applicants and Recipients” for complete information, and visit NIH’s COVID-19 information website for continued updates.
Date Posted: 03/27/2020
COVID-19 UPDATE - National Institute of Health (NIH)
The NIH has put together a website to provide updated guidance to NIH applicants and grantees at https://grants.nih.gov/grants/natural_disasters/corona-virus.htm.
Date Posted: 03/25/2020
COVID-19 Update from OSP
Please note, with respect to federal agency guidance regarding charging of salaries and benefits on sponsored awards impacted by COVID-19, any such charges must be consistent with the organization’s existing policies of paying salaries (under unexpected or extraordinary circumstances) from all funding sources, federal and non-federal. At NSU, the policies that govern charging salaries to sponsored policies are covered under NSU Office of Human Resources (OHR) general compensation policies and OHR’s COVID updates, as well as existing OSP policies covering salary charges and effort reporting.
If you have any questions regarding the applicability of these guidelines to your sponsored award, please contact firstname.lastname@example.org.
Date Posted: 03/25/2020
COVID-19 Memo from The Office of Management and Budget
The Office of Management and Budget issued a memo (M-20-17 Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations) to federal agencies allowing them to invoke certain flexibilities to recipients and applicants of federal funding. In response to this memo, several agencies have issued their guidance to grantees and applicant regarding their implementation of these flexibilities (we will keep you updated as information changes).
· National Science Foundation – NSF Implementation of OMB Memorandum M-20-17
· Department of Defense - Frequently Asked Questions for DOD Research Proposers and Awardees Impacted by the Novel Coronavirus (COVID-19)
Date Posted: 03/25/2020
COVID-19 UPDATE - United States Army Medical Research Acquisition Activity (USAMRAA):
The USARMAA has issued FAQ’s (Link to PDF) which address a variety of topics for applicants and grantees, including but not limited to application deadlines (presently no plans to extend deadlines are in place but this is subject to change), parameters for notifying USARMAA regarding research delays or other impacts, guidance for research-related travel, and appropriate charging of salaries to sponsored awards limited to work performed. Please refer to the PDF for complete information and check the USARMAA website for updates.
Date Posted: 03/25/2020
COVID-19 UPDATE - National Science Foundation (NSF)
NSF has a website with links to information for the NSF community and grantees/applicants, including COVID-19 research opportunities, at https://www.nsf.gov/news/special_reports/coronavirus/ . The links below provide information from NIH’s site specific to grantees and applicants.
National Institute of Health (NIH) - Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2020
The Office of Personnel Management has recently released new salary levels for the Executive Pay Scale. Effective January 5, 2020, the salary limitation for Executive Level II is $197,300.
Update of NIH Continuous Submission Policy
Change in Submission Deadlines and End of Recent Substantial Service Option: This notice alerts the scientific research community of plans to discontinue the practice of granting one-year continuous submissions status to reviewers with recent substantial review service, which was earned by serving 6 times in an 18 month period.
NIH - Preparing for Updated Application Forms (FORMS-F)
Although the FORMS-F version of NIH’s grant application forms won’t be used until due dates on or after May 25, 2020, preparation for their use is well underway.
National Science Foundation (NSF) - Proposal & Award Policies & Procedures Guide (PAPPG), June 2020
A revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1) has been issued. The new PAPPG will be effective for proposals submitted or due, and awards made, on or after June 1, 2020.