As a vibrant and diverse university community, we are committed to fostering a campus environment where student organizations can thrive and contribute meaningfully to the broader campus experience. This page provides an overview of the policies and guidelines that govern Nova Southeastern University student organizations, ensuring that they operate in a responsible, inclusive, and respectful manner.
These policies are designed to promote a safe and engaging environment for all students, while also upholding the university's values of academic integrity, social responsibility, and respect for diversity. We encourage all student organizations to familiarize themselves with these policies and adhere to their provisions to ensure the success of their organizations and the well-being of the entire campus community.
Nova Southeastern University, as an institution of higher education, is dedicated to the well being of all members of the university community - students, faculty members, employees, and administrators. Concerned with the misuse of alcohol and other drugs (both licit and illicit), it is the policy of NSU to endeavor to prevent substance abuse through programs of education and prevention.
NSU recognizes alcoholism and drug abuse as illnesses or treatable disorders, and it is NSU's policy to work with members of the NSU community to provide channels of education and assistance. However, it is the individual's responsibility to seek help. NSU also recognizes that the possession and/or use of certain substances are illegal. NSU is further obligated to comply with all local, state, and federal laws.
The policy governing the use of alcohol by students at Nova Southeastern University is in compliance with the laws of the state of Florida prohibiting the consumption of alcoholic beverages by persons who are minors (under the age of 21). The policy is based on the use of alcohol in moderation and under appropriate circumstances. The university recognizes that students are adults and are expected to obey the law and take personal responsibility for their own conduct. The laws of the state of Florida prohibit the possession or consumption of alcohol by persons less than 21 years of age.
The only alcoholic beverages that can be served at NSU functions, that are student-oriented, are beer and wine. All requests for such events must be coordinated through NSU's Office of Campus Life and Student Engagement.
It will be at the discretion of the Office of Campus Life and Student Engagement to make arrangements and pay for any security needs necessary based on the specifics of the event and the number of estimated attendees.
Violations of these guidelines during the event may result in the closing of the event. All individual violations will be referred to the Office of the Dean of Student Affairs for review. The University can take disciplinary actions as a result of violations to these guidelines.
All requestors must meet with the Director of Campus Life and Student Engagement and/or the Flight Deck Operations Manager to go over these guidelines and NSU Alcohol Policy, after which, the Alcohol Policy Exemption Request Form must be completed.
Note: The Alcohol Exemption Request Form can be obtained through the Office of Campus Life and Student Engagement.
If a campus organization would like to serve alcohol on campus to students, Campus Life and Student Engagement can operate a remote bar. This service is only available during the operation hours of The Flight Deck and only on NSU property. There is a $75.00 Remote Bar Service Fee for this service. Provided at no charge are bartenders, ID checkpoint, and security (if needed).
All alcohol must be purchased and served by the Office of Campus Life and Student Engagement. Alcohol may be served up to a four (4) hour period and sales will end one-quarter hour prior to the event ending.
This service is available at the discretion of the Director and Assistant Director of Campus Life and Student Engagement. DJ services for your event may be provided by Mako Radio at a nominal fee by calling (954) 262-8457.
Any group requesting remote bar alcohol service from The Flight Deck must:
Remember when planning a remote bar function:
All contracts for any and all services, products or venues submitted to student organizations require advance approval and signature from the Office of Campus Life and Student Engagement. When presented with any contract and/or agreement, please submit the contract via interoffice mail, fax or email for review and approval.
University policy dictates that only an authorized representative of NSU may sign the contract on behalf of NSU. As a result, in order to receive payment or reimbursement for the contracted services from student accounts, the contracts must contain an authorized and approved signature of Nova Southeastern University through the Office of Campus Life and Student Engagement. The University will not provide payment under any circumstances for any contract bearing an unauthorized signature. Students and advisors of the organization cannot sign contracts.
The Office of Campus Life and Student Engagement primary goal is facilitating campus activities and involvement. One way this is accomplished is by making equipment available to registered organizations and the University community for campus events. Equipment can be reserved by submitting a request through SharkHub at least 10 business days in advance.
Student Activities Equipment
Equipment must be returned clean, in the previous condition, and prior to closing. Transporting equipment is the responsibility of the renter. The only other fees that may be assessed are damage fees and cleaning fees, which can be avoided through responsible care of the equipment and returning it promptly after the event is over and clean.
Audio Visual Equipment
All audio visual equipment is supplied by the university’s Audio Visual Department and request for student organizations must be made through SharkHub.
To request reservation of these tables as a club/organization, please submit an event request through SharkHub.
To request reservation of these tables as a NSU department, please email firstname.lastname@example.org.
Event approval policies only apply to undergraduate student organizations registered with the Office of Campus Life and Student Engagement. All departments, offices and organizations not registered with the Office of Campus Life and Student Engagement should refer to their respective event approval policies for any type of event.
No alcoholic beverages may be brought into the Don Taft University Center. Last call is fifteen minutes before closing time. To purchase beer or wine:
No Animals (except for guide dogs) are permitted in The Flight Deck.
No balloons (helium filled) will be allowed in the atrium, food court area, pit, or arena. If you show up to your event with balloons, we will ask for you to remove them immediately, no exceptions.
Carry-in items and bags are subject to search. Prohibited items will be confiscated.
If groups or individuals bring food into the facility, the University is not liable.
Furniture and equipment may be moved or rearranged only by employees of Campus Life and Student Engagement.
Roller blades, bicycles, and skateboards are prohibited in The Flight Deck. Guests must park bicycles outside in the designated area. Roller blades and skateboards may be "carried" in, but indoor use is not permitted.
Shirts and shoes are required at all times in University Center. There is to be no stripping of any articles of clothing.
Smoking is prohibited in all NSU buildings.
Vendors are not permitted to use the Don Taft University Center areas to promote their products for purposes of on-site sales or marketing.
Visitors to The Flight Deck under eighteen (18) years old are not permitted to enter without adult supervision. For events, programs, and private parties, see our Guest Policy.
Individuals or groups wishing to show a VHS or DVD in rooms reserved by Campus Life and Student Engagement may do so only if:
The Federal Copyright Act makes it unlawful to show a film in public without the explicit permission of the film's copyright owner. Renting or purchasing a VHS or DVD at a local video store or elsewhere gives the customer the right to view the film, but not to show it in public. The Copyright Act defines "public" in this context as "any place where a substantial number of persons outside of a normal circle of a family and its social acquaintances is gathered."
Several major production and distribution companies have arranged for university campuses to show their films publicly by calling Swank Motion Pictures, Inc. at 800-876-5577 to obtain/purchase rights. All interested parties who wish to show films under circumstances that are likely to be considered "public" are urged to call this organization to arrange for appropriate permission.
The Guest Policy applies to all guests of Campus Life and Student Engagement for all events, programs, and private parties.
This policy is as follows:
Student organizations may create their own letterhead, but may not use the Nova Southeastern University corporate logo or seal. Student organization letterhead must include the organization's official name and the statement "A Student Organization of Nova Southeastern University."
Student organizations may use the following address: 3300 S. University Drive, Fort Lauderdale, FL, 33328-2004
Use of any lockers is subject to the approval by the Director of Campus Life and Student Engagements or designee. The assignment of lockers in the Rosenthal Student Center will be administered by the staff in the Office of Campus Life and Student Engagement in the OASIS (Rosenthal 201).
Once a locker request is approved, the Campus Life and Student Engagement Staff will assign a locker location and provide one key to an executive board officer of the organization.
Lockers will be used for club and organization business only. Files, binders, office supplies, trophies, decorations, etc. are the type of items that should be stored in the locker. The following items are prohibited from being stored in the lockers:
All shelves must remain in the locker. Unneeded shelves can be placed at the bottom of the locker.
The Office of Campus Life and Student Engagement reserves the right to inspect club and organization lockers to ensure all shelves are present, proper use, etc.
Students and student organizations violating the Office of Campus Life and Student Engagement Locker policies will be subject to the following:
Clubs and organizations placed on "inactive" status, lose their good standing, and/or choose not to continue as an organization will have two business days to remove all materials.
All NSU Logos are the property of the University and may only be used in an appropriate and legal manner. Only official versions of the NSU logo should be used. Student organizations shall not alter or modify any of the logos in any manner. All student organization logos or designs for shirts, promotional items, web sites, etc. must be submitted to and approved by the Office of Administrative Services and Marketing in advance to ensure they are in compliance with University style guide, University contracts, and copyright laws.
When requirements are met for the organization, they may ask the Inter-Organizational Council (IOC) to fund for organization shirts up to a certain amount. The shirt must contain the IOC logo somewhere on the design for it to be passed, which will discussed in further detail later on.
You may refer to the Brand Guidelines for Student Organizations for more information.
To ensure a clutter-free and aesthetically pleasing campus environment, the university has established policies for posting and publicity materials. Student organizations must adhere to these guidelines when promoting their events, activities, and services.
Please visit the General Posting Policies for detailed information on posting locations, material specifications, and approval processes.
Undergraduate Registered Student Organizations have access to room reservations for most of the buildings on campus. In order to book any room, organizations must fill out the event request form located on SharkHub. Room reservations must be placed at least 10 business days in advance and once the reservation has been received and processed, a confirmation will be given via SharkHub's discussion page. This also generates an automatic email from SharkHub with the confirmation, so please be sure to check your spam as well.
We strive to process all request as quickly as possible but please note that for some requests, additional approval outside of our office is required. Due to the additional approval that may be required, our office may not be able to process your request as quickly as we would like. During the processing period you can follow along with the status of your request by doing the following:
For graduate student organizations room reservations, please reach out to your collegiate department and/or student affairs representative.
For any NSU department requesting space within the Don Taft University Center or the Rosenthal Student Center, please e-mail email@example.com. For all other spaces, please contact the scheduling manager or Astra Central.
Nova Southeastern University is exempt from state sales and use taxation for the purchase of items and/or services used during the normal course of University business. Since the exemption is for University business, the goods and services must be paid for with university funds in order to be granted the exemption by the vendor.
According to Florida statute, "purchases by the exempt organization are only exempt when the Consumer's Certificate of Exemption is presented to the vendor and the payment is made directly by the organization. Purchases made by individuals on behalf of the organization are taxable, even if the individual is reimbursed by the organization." Therefore, in order to be exempt from tax, payment must be made with a University issued check or a purchase order. If a personal credit card or cash is used, the vendor is entitled to charge tax.
Informal student use of the facility for social or recreational activities and events planned by student groups is considered to be a priority. If a registered student group or NSU department needs a meeting place, there are no better places on campus than the Don Taft University Center, the Rosenthal Student Center, or the Flight Deck.
To reserve space in these facilities, one must complete the University's online room request form at least ten business days in advance. Every effort will be made to accommodate group preferences for meeting rooms, although we do process the requests on a first-come, first-serve basis; thus requesting earlier increases the likelihood of your preferences being met.
All locations below will be accessible to the NSU community at all times.
Expectations for conduct in the Office Campus Life and Student Engagement are the same for anywhere on campus. All individuals and groups must adhere to all state and federal laws and University and Campus Life and Student Engagement policies. Students and student groups must abide by the Code of Student Conduct found in the NSU Student Handbook.
Student patrons will be subject to a hearing with the Office of The Dean of Students for alleged violation(s) of the Code of Student Conduct. This includes, but is not limited to, programs, events, private parties, and remote bars. We reserve the right to contact NSU's Public Safety and/or Davie Police.