Employee Personal Information Updates
EMPLOYEE PERSONAL INFORMATION UPDATES:
If you are an employee (faculty, staff, adjuncts, temporary, and student employees) federal regulations require employers to validate that the employee's biographical information exactly matches the appropriate legal document to ensure proper tax reporting.
Thus, in order to reflect your personal information correctly on your personnel and payroll records the appropriate documentation below needs to be provided.
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Update Type |
Document Required |
How to Update |
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Employee Legal Name |
A copy of your social security card NOTE: If you have not requested a change of name with the Social Security Administration, please apply for a new Social Security card with the nearest Social Security Administration office. For additional information on how to apply for, replace, correct, or change your name on your Social Security card, visit the FAQ page on www.ssa.gov. |
Submit request via email to the Office of Human Resources at HR4U@nova.edu. |
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Employee Preferred Name |
No documents required. For additional information review policy page: https://www.nova.edu/bedi/names-pronouns.html |
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Employee Social Security Number |
A copy of your social security card
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Employee Date of Birth and Legal Sex
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A copy of your birth certificate
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Employee Marital Status |
A copy of your marriage license or divorce decree |
EMPLOYEES CONTACT INFORMATION UPDATES:
NSU requires the below information on file for employees.
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Update Type |
Note |
How to Update |
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Employee Email Address (@nova.edu)
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Employee email addresses are automatically generated upon hire. To ensure timely and accurate delivery of information, all official email communications directed to NSU employees (faculty, staff, temporary and student employees) will be sent exclusively to their NSU-assigned email accounts (addresses ending with @nova.edu).
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Email emailfix@nova.edu to request a change |
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Employee Phone Number
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Your campus emergency alert number is the number marked as primary in Personal Information. It is the best number at which you can be contacted. If you have additional phone numbers, please add them to the phone number section of the form.
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Employees can update these items through Banner Self- Service, click here. |
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Employee Mailing Address
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All employee related mail including W2's and benefit Information will be sent to your HR/Payroll Address. |
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Employee Emergency Contacts
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