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Videoconferencing Faculty Resources

Reference Manuals

Videoconferencing Tips

  • Take time to familiarize yourself with the videoconferencing equipment.
  • Learn how to use any accessories or peripherals, such as document cameras, computers, DVD players or VCRs.
  • Arrange a test conference beforehand, either to another site, or to a demo with our office.
  • Call the Videoconference Department to arrange this test at 954-262-4930.
  • Have or request a videoconference technician present for each site.
  • Distribute any needed materials before the meeting or class.
  • Begin on time and stay focused on the goals of your meeting.
  • Introduce yourself and all of the conference participants.
  • Maintain eye contact by looking into the camera.
  • Speak in your normal voice. Be clear, but do not shout.
  • Use natural gestures when you speak, just as you would if you were in the same room.
  • Avoid interrupting another speaker.
  • Always assume the far site can hear you, even when you think the microphones are muted.
  • Adjust your camera so the far site can see all participants.
  • Make sure you can see all participants at the far site.
  • Fill the screen with people, rather than tables, chairs and wall space.
  • Be careful not to zoom in to close.
  • Remember to return to showing people after you have shown slides, documents, or other content.
  • Position microphones in the center of the table.
  • Make sure that the microphones are not muted or blocked by anything placed on them.
  • Adjust the volume on the monitor to an appropriate level.
  • Mute microphones when a phone rings.
  • Ensure that the microphones do not pick up unwanted sounds:
    • Avoid rustling paper, tapping, or making any other distracting noises.
    • Limit side conversations, even quiet talking and whispering.
    • Mute microphones before moving them.
    • Do not place a laptop close to a microphone. Laptop fans can be noisy.
  • To limit background noise in a multi-point call, mute your microphone when you are not speaking.
  • Close drapes or blinds, as daylight may conflict with room lighting.
  • Avoid backlighting and white walls to reduce glare.
  • Choose light pastels and muted colors for best video appearance.
  • Avoid bright colored clothing, solid back or red and busy patterns (small checks and narrow stripes).
  • If you wear white, add a dark jacket or sweater to improve contrast.
  • Avoid clothes that match the wall or backdrop color.
  • Be aware of jewelry that jingles, as the microphones will pick up this sound.
  • Try to avoid red or dark lipstick, and dark eye shadows.
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