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Application Guidelines & Procedures

This year, applications to QOL will be submitted via the  QOL Application web based portal at (link). Applicants must develop responses for each section of the application using the fields and text boxes provided, as noted below.  The application should be proofread and edited prior to submission. Completed applications are due no later than January 23, 2023 5:00 p.m. EST.

QOL Application Portal Instructions

General Information:  Include the project title.  Identify the type of research, i.e., basic, applied, or development.  Specify if the research is qualitative, quantitative, or mixed methods.

Principal Investigator and Other Personnel Information:  Provide the PI name, terminal degree, College/Center, Department, position title, telephone number, and email of the Lead PI and other personnel collaborators (the email should populate automatically; if you have both an NSU employee and student email address, please select your employee email address).   All fields are required.  Please verify accuracy, as information will be used for award/recognition purposes, if the project is funded.  You must upload a Biographical Sketch for the PI.

NSU Students: Provide the name, highest earned degree, College/Center, and email address of NSU students that will be involved in the project.  Please verify accuracy, as information will be used for award/recognition purposes, if the project is funded. 

Dean’s Information: Provide the name of the lead PI’s Dean, and include Dean’s information for faculty collaborators from other units.  A Dean’s approval form is required by the PI’s College and any other Colleges to confirm approval of the investigators’ participation on the project.

Community Partners: Community partners are required for all QOL applications.  Community partners may be located in areas where NSU campuses are located.  A separate Letter of Commitment must be provided for each collaborator in the Attachments section.

Research Compliance: Indicate if the project involves the use of human subjects, animal subjects, recombinant DNA and/or other biohazardous agents, radioactive materials, human stem cells, or foreign collaboration/export to a foreign location.  While review and approval of the appropriate research compliance area is not needed at the time of application, it will be needed prior to initiation of any research for funded projects.   Applicants may wish to obtain preliminary guidance that may aid in the development of their proposal (contact information is located in the portal.

Narrative Responses (Must adhere to character limits within the application fields):

  1. Abstract/Executive Summary (2,500 characters with spaces)
  2. Background and Significance (12,015 characters with spaces): Describe the need for the project/how the study addresses an important local problem and importance for the proposed work.
  3. Objectives (4,005 characters with spaces) –Describe objectives of the project.
  4. Project/Research Design (12,015 characters with spaces) — Describe the study participants (and participant selection if appropriate), the measurement instruments (a brief description of all assessment instruments is required; if qualitative methods are used, please include samples of interviews and/or questions to be asked; if needed, please include copies of the instruments in the Appendix section), and the procedures to be followed (describe the various steps the study will take to accomplish the proposed objectives; if an intervention is used, e.g., training, describe the intervention in as much detail as possible).
  5. Roles (4,005 characters with spaces) — Describe the role of the principal investigator, collaborators and community partner in completing the project. Central to this section is a description of the community partner’s role in the study (i.e., a detailed description of the collaborative relationship). Applicants are encouraged to work with NSU student(s) interested in the area of the project to provide them with a learning experience as well as access to a research environment. Describe student involvement in the project.  Applicants who include NSU student(s) in author-level participation in their research project will receive five additional points.
  6. Feasibility Statement regarding implementation of the work including:
    1. Implementation plan and time line of activities (account for time required for IRB review), including anticipated completion date (4,005 characters with spaces)
    2. Describe the NSU Research Facilities and Community Partner locations where the research will be conducted (4,005 characters with spaces)
    3. Describe anticipated challenges and resolutions (4,005 characters with spaces)
  7. Data Analysis (4,005 characters with spaces) — Describe how data will be analyzed and interpreted; if the project addresses the evaluation of an existing program, this section should also address expected outcomes along with assessment strategies of these outcomes. 
  8. Budget (4,005 characters with spaces) – include a budget narrative of how award funds will be used (this should correspond to your line-item budget form). 

    Note:  Purchases made with QOL grant funds are subject to NSU policies and procedures and all materials purchased with grant funds (i.e., office supplies, computer equipment, etc.) are considered property of NSU. Materials and equipment shall not be donated, given away, etc. without the express permission of the QOL Council Chair and University Budget Office.

    If travel expenses are greater than 25% of the total award amount and are crucial to the successful implementation of the project, a justification must be provided and prior approval must be secured by the QOL Council Research Liaison and Chair prior to submission.
  9. Dissemination(2,003 characters with spaces) —Describe how findings of work will be disseminated, to include:
    1. What mechanism will be used to disseminate findings (i.e. publications, etc.)?
    2. How will the work be externally evaluated for the purpose of dissemination? (i.e., peer review board, panel experts, awards committee, etc.)
  10. Community Impact (4,005 characters with spaces) — Describe how the project intends to impact a community where the NSU campus is located.
    1. External Funding/Sustainability of the Project(2,003 characters with spaces)— discuss the potential of your project to generate external funds to maintain activities in the future or to develop new projects.
      1. ATTACHMENTS (uploaded within the portal) References– This section should be limited to bibliographical citations for the resources mentioned in the proposal narrative.
      2. Curriculum Vitae– The principal investigator's CV is required. However, the co-principal investigator(s) may include their CV if desired. Each CV is limited to 2 pages.
      3. Letter of Support– Applications must include a letter of support for the proposed research from the identified community partner(s). In addition, at least one community partner must be located where an NSU campus is housed). Applications which do not include a community partner letter of support with the submission will not be accepted.
      4. Deans’ approval – include a letter or other document confirming Dean’s approval of the PI and other investigators’ effort on the project.
      5. Other Appendices – This section should be limited to essential information relevant to the proposed project. Note: Information required in the narrative should not be included in the appendices.

Proposals are scored by reviewers using the following rubric: QOL Scoring Rubric (PDF).

Important Tips for Using the Web-Based Portal

  • Complete each section of the application by clicking into the section from the left hand navigation menu.  You can move between sections at any time by clicking the section name on the left.

  • Save your information using the “Save” button at the top of the application. Once the application has been saved, you may go back and edit the application.  Save your information frequently. Your information will be lost if you close or exit the application window before saving it.

  • Applicants may develop their responses using a word processing software, and cutting and pasting into the web application.  However, please note that some formatting in the word processing software may not carry over when text is copied into text fields.
  • When you hit the “Submit” button, any errors within your application that will prevent submission (i.e., missing required fields, missing attachments, fields over character limits, etc.) will be highlighted in red so they can be readily identified and addressed.

  • All errors will need to be resolved before the proposal can be submitted.  Please allow sufficient time to resolve any errors to ensure timely receipt of your proposal before the 5:00 p.m. deadline.

  • For additional information, please visit 


FY24 QOL Application Dates

Event Date Location Status/Comments
Proposal Deadline for Applicants January 23, 2023

Electronic proposals submitted via the web-based portal are due no later than 5:00 p.m.

Portal Link

Review of proposals completed March 31, 2023 QOL Reviewers enter proposals ratings online
Final award selections are made by the president April 24, 2023   Proposal scores submitted to President
Awardees notified May 12, 2023   Awardees are notified via notification letters
QOL projects commence 7/1/2023   Earliest date awards may begin
Please direct any questions to us, email:
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