University Purchasing Responsibilities

Actively research the vendor community for the best available goods and services at the “least total cost” to the University.
Establish a competitive and efficient quote process and ensure that purchasing procedures are followed.
Advise and consult with departmental end-users on market trends, technology, new products, training, order procedures, freight claims, vendor conflict resolution, warranty issues, and other purchasing-related activities.
Demand and ensure excellence from vendors in meeting contract and agreement provisions.
Perform periodic evaluation of vendor performance and contract compliance.
Avoid transactions that may create possible conflicts of interest.
When possible, recommend satisfactory alternatives for sole-source goods and services.
Develop personnel expertise in as many commodities and services as possible to create a complete procurement solution for the benefit of the university community.
Establish standards and formulate specifications. Determine the source of supply for any commodity or service requisitioned by a department.
Develop, maintain and broadcast the University Purchasing Policy and Procedures Manual.
Ensure the participation of Certified Minority Vendors in the university’s procurement activities.
Ensure the proper disposal of surplus property.

NSU Departments Responsibilities

Properly identify required products and services.
Advise University Purchasing in a timely manner of planned acquisitions so that proper quoting requirements are met.
Submit requests for bids and orders for goods and services via the proper channels as established in the University Purchasing Manual regardless of vendor, commodity or prior practice.
Adhere to established procedures and policies as approved by the University’s Board of Trustees.
Review and understand all leasing and service agreements prior to forwarding to University Purchasing.