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Electronic W-2 Frequently Asked Questions

  • Log on to Sharklink or WebSTAR.
    • Please contact the help desk (ext. 2HELP) if you do not know your user name and password or if you have any technical issues.
  • Select: Employee (Benefits & Deductions, Pay Information, Leave Balances…)
  • Select: Tax Forms
  • Select: Electronic W-2 Consent Form
  • Review: Electronic W-2 Consent Disclosure
  • Check: Consent to receive W-2 Electronically box, by selecting the My Choice box.



  • Click Submit

The deadline for signing up for Electronic W-2 is January 15.

  • An email will be sent out in early January with the subject line “IMPORTANT TAX RETURN DOCUMENT AVAILABLE
  • Once you receive this email you may log on to Sharklink or WebSTAR.
    • Please contact the help desk (ext. 2HELP) if you do not know your user name and password or if you have any technical issues.
  • Select: Employee (Benefits & Deductions, Pay Information, Leave Balances…)
  • Select: Tax Forms
  • Select: W-2 Year End Earnings Statement
  • Select View and/or Print W-2 on the bottom of the page.

  • Select: Tax Year choose the year you would like to view
  • Click: Display
  • Click: button at the bottom of the page to display the printable W2
  • Once the W2 is displayed, use the File menu of your browser and select Print Preview.
  • Check if the entire W2 is displayed; with some browsers/printers, the right side may not display.
  • If the entire W2 is not displayed, adjust the margins.
  • You may also choose to print the document in landscape as opposed to portrait.
  • Select: Go Back
  • Select: Notice to Employees --you will be redirected to the Payroll Department website.
    • NOTE: You must print the Notice to Employee statement. This statement is normally found on the back of your W‐2. The IRS requires this information be provided to all employees.

No. Once you consent to receive your W2 electronically, you will continue to receive it electronically until you revoke consent or your employment is terminated.

You may revoke consent by unchecking the consent box.

  • Log on to Sharklink or WebSTAR.
    • Please contact the help desk (ext. 2HELP) if you do not know your user name and password or if you have any technical issues.
  • Select: Employee (Benefits & Deductions, Pay Information, Leave Balances…)
  • Select: Tax Forms
  • Select: Electronic W-2 Consent Form
  • Review: Electronic W-2 Consent
  • Check: Change consent to receive W-2 Electronically box, by unselecting the My Choice box.



  • Click Submit

No, at this time 1042S are not available electronically. The 1042S will continue to be sent to the HR address on file via USPS no later than March 15th. You must verify your mailing address and contact numbers.

  • You may have to check your web browser settings.
  • Click the Print button at the bottom of this page
  • Once the W2 is displayed, use the File menu of your browser and select Print Preview.
    Check if the entire W2 is displayed; frequently the right side is cut off. Adjust margins as necessary.
  • Print the W2.
  • If you continue to have printing or technical difficulties, please contact the Helpdesk for technical assistance at ext. 2HELP (24357).
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