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Leo Goodwin Sr. Residents

Housing Check-In and Check-Out Information

Step 1: Your Student Account

Please make sure you have satisfied your student account balance. This is accomplished by meeting all financial aid requirements, signing a Promissory Note and/ or signing up for an NSU payment plan. If your student account balance is not satisfied (your financial package covers your entire institutional costs, you have entered into a payment plan or have a signed financial agreement for any uncovered balance) prior to check-in day you will need to report to the Welcome Center located in the Horvitz Administration Building prior to checking into the residence halls to meet with an Enrollment and Student Services (ESS) representative. Prior to check-in day you can schedule an appointment by phone or in-person with an Enrollment and Student Service representative by contacting (954) 262-5200 to ensure you are in good financial standing.

Step 2: Check Your Room Assignment

Before arriving on campus, you will need to log into the Residential Management System (RMS) to check your Room Assignment. At the check-in desk, you will receive your room key, mailing address and other pertinent information.

Step 3: Review Moving Checklist Guide

To prepare for moving on-campus, the Office of Residential Life and Housing has put together a list of items you should bring to campus before moving into the residence halls.

  • Moving Checklist for the Residence Halls
    Please Note: This list may not contain all the items you need, and is only intended to get you started in the right direction.

Step 4: Complete Room Assessment Form

The check-in process includes completion of a room assessment form. Your Resident Assistant will review the condition of your room prior to your arrival. It is your responsibility to review the room assessment form when presented to you by your Resident Assistant. If there are any corrections prior to completion of the room assessment form, you need to contact your RA within 24 hours of your check-in date. When you check-out of your room, the room assessment form will be used to assess the condition of your room once again.

If the condition of your room has changed during your stay, you will be assessed for the repair or replacement of items which may have been damaged or are missing from the room. Once again, it is very important to review the condition of your room carefully upon your arrival. Make certain that any problems are noted and contact your RA immediately after checking into your room. This is your opportunity to attest to the condition of the room. It is also important throughout the semester to report any necessary repairs to your RA.

The Office of University Housing has partnered with our trusted sources at Castle Branch to provide our new incoming students an easy way to submit their immunization records before they check into our residential halls. All immunizations MUST be submitted through your Castle Branch account and will no longer to accepted through the Office of University Housing.

Please be advised that all new incoming students must log onto the portal, create an account, and upload proof of the following immunization documents before move-in day:  Measles, Mumps, & Rubella (MMR), Hepatitis B, & Meningitis.

Portal Link: portal.castlebranch.com/vj29

How to Upload Your Immunizations

AFTER you have created your account and submitted your required immunizations, you may log back into your account to check the status of your immunizations by going to: https://login.castlebranch.com/login. It is important to note that the student is required to confirm if their immunizations have been approved by the specialists at Castle Branch. The only way to do this is to log back into your account to review the status of each immunization. If you experience any technical difficulties, please email the student help desk at Castle Branch: studentservices@castlebranch.com or call 888-723-4263.

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In an effort to ensure we make our processes easy to navigate, it is important that you review the following information when you decide to check out. You may view any upcoming check-out deadlines further down on this page.  Please keep in mind that these dates represent the last day a student may check out.  Students should check out within 24 hours of completing their last final.

Please keep in mind that the below are general check-out procedures, and the actual procedures for your area may differ.  If you have received an email from your Area Coordinator/Office of Residence Life or the Office of University Housing with different instructions, please follow those.  Thank you!

General Check-out Procedures

Submit the Housing Contract Release Form so we are aware of your intent to move out:
  1. This step is only necessary for residents who will not be returning to NSU housing for the foreseeable future and will initiate the deposit release process.
  2. Please carefully review the Release Form guidelines to determine if you will owe any cancellation fees or buyout charges as a result of moving out prior to the end of your housing contract.
Clean, pack, and remove your belongings from your room/shared living spaces:
  1. Your room, bathroom, and shared living spaces should be wiped down, swept, and mopped.
  2. Residents who fail to clean their rooms and remove their personal belongings prior to checkout will be charged the cost for facilities to do it for them ($100+).
  3. Ensure any removed university furniture has been returned to the room or apartment prior to checkout. Residents will be charged the cost of replacing any missing items (costs vary) from the room or apartment. Our staff will not be responsible for relocating or moving furniture on your behalf.
  4. Bicycles must be unchained and removed from bike racks at the time of checkout.
  5. We cannot store personal belongings for any length of time.
Complete an Express Checkout Envelope:

In response to health concerns due to COVID-19-19, we have implemented a contact-less process to facilitate check-out for the residence halls.

  1. You may check out with a Residential Life and Housing Staff Member by scheduling a checkout time with your RA to inform them of your intended date of departure. This schedule date/time does not have to be exact and can understandably change.
  2. At the end of each academic year, you should try to check out during the designated check-out times.  Designated check-out times may differ from building to building.  Please refer to any emails sent by your Area Coordinator or the Office of Residential Life and Housing toward the end of the year for this information.
  3. At the time of your checkout, please remove all personal items from your assigned space and leave it clean. An Express Checkout envelope can be found at the front desk area of your hall. For residents in Founders, Farquhar, Vettel, and the Cultural Living Center, envelopes can be found at the Goodwin Hall front desk.
  4. Complete the envelope in its entirety, place your physical room key inside, and sign it. Place completed envelopes inside of the black, metal lockbox attached to the front desk.
  5. After your departure, a staff member will go to your room and update your electronic Room Assessment Form (RAF). The staff member will notate any changes in the room’s condition. You may view various key and damage charges on Page 20 of the Residential Living Guide. Update Room Assessment Form can be accessed via your Housing Portal.
    1. Staff members can only notate changes regarding the room's condition, not assign charges. Cleaning and room damage costs are labor plus the cost of materials. For this reason, these charges will not be assessed to the student’s account until after the work is completed.
    2. Unless there are extenuating circumstances, students will not be charged for normal wear and tear of facilities (ex: out lights, clogged drains and sinks, scuffed floors and walls, small chips in tiles, etc).
  6. Moving out without following the process outlined above will result in a $100 improper checkout charge plus the costs of any cleaning/damage charges as well as unreturned keys.
Return mailbox key and set up mail forwarding address:
  1. Please visit the mailroom for your building during business hours to return your key and to set up a mail forwarding address.
  2. Residence Life or University Housing staff members may not accept your mail key for any reason.

Stirit Storage

The Office of University Housing has identified a recommended vendor with NSU friendly rates that will assist with packing, storing, and/or shipping your items back to you. This will be the only approved vendor that we will permit to enter your room to collect your belongings. Please visit Stirit Storage to learn more information and schedule your item retrieval.

Residents who choose to use Stirit Storage services are required to be present during the time of the company's packing and pick-up.  

Stirit Collection Timeline

Please note the following Stirit dates for Winter 2022:

  • Jan, Feb- promotion for Stirit Storage program summer 2022
  • March – enrollment program 03/01 – 03/31
  • April 04-06 – pick up scheduling window by students
  • April 08 – confirmation and email distribution of pick updates for students
  • April 15 – April 29 dorm pickups
  • July 18 – July 29th:
    • Delivery of personal belongings into new dorms ON CAMPUS
    • Students requesting longer storage terms will pay extra charges

NOTE: Nova Southeastern University (NSU) is providing Stirit Storage for packing, storing and/or shipping personal items. NSU is only providing this information as a courtesy and is in no way endorsing or requiring the use of Stirit.  NSU makes no representations or warranties about the quality of the services provided by Stirit, and NSU will not be responsible or liable for any damage or loss of any kind to items.  Students will need to contact Stirit directly if they wish to use the services.  

Fall 2022 Check-In 

University Housing is excited to welcome back all returning students and incoming first-year students to our communities. Students will be assigned a check-in date during the week of Monday, August 15th through Friday, August 19th. Some students have been assigned a date of Saturday, August 13th. 

A staggered check-in process is necessary to provide the best service and care to our students as well as to prevent overcrowding. Each student will be assigned a check-in day and time throughout the week. Check-In times will range from 9:00am – 5:00pm during the days listed above.  The earliest date any student will be permitted to check-in is Saturday, August 13th, for students in special programs and/or NCAA pre-season athletes. There is no check-in on Sunday, August 14th as our office will be closed. Students that arrive prior to their assigned check-in date or time WILL NOT BE PERMITTED TO CHECK-IN! This is for your safety. 

Students received their check-in day and time to their NSU email address on Wednesday, June 1, 2022. 

Pre-Check-in Items to Address

  • Students must be cleared for check-in by the office of Enrollment and Student Services (ESS).  This clearance revolves around financial obligations that may be outstanding that you, the student, must settle.  Without ESS clearance, you will not be permitted to check in.  We strongly recommend that you understand your ESS situation prior to arrival to check-in.  You may contact the NSU Bursars office at 954-262-5200 for clarity.
  • Students who live in NSU Residence Halls must demonstrate proof of immunization (Measles, Rubella, Meningitis, Hepatitis B) in order to live on-campus.  Failure to provide proof of immunization will jeopardize our ability to continuously house you. You can visit this link for a form to provide to your medical provider: https://www.nova.edu/housing/forms/housing_immunizations.pdf Please call 954-262-7052 or e-mail housing@nova.edu with questions.
  • All residential students must complete Emergency Contact, Missing Persons, and Hurricane response forms to have on file in the event of an emergency. Please access these forms via your Housing Portal in the section called “Emergency Forms” at the bottom of your portal home page (https://nsuhousing.nova.edu). All forms should be completed by Friday, August 12, 2022, or 48 hours prior to your assigned check-in time. Failure to complete this documentation will result in your inability to check-in.
  • Students new to NSU need to request their Shark Card in advance by visiting https://www.nova.edu/nsucard/apply/index.html. Students will need this Shark Card to access their rooms on Check-In Day.
  • Renter’s Insurance: We strongly recommend each student secure their own, independent renter’s insurance policy. Renter’s Insurance is an affordable measure to provide protection for your personal belongings. Insurance Coverage should be arranged before you move into your room and is available from most major insurance companies. In most cases, students are not covered under their parent’s homeowner’s policy unless a special rider is arranged. The University is not responsible for property damage caused by natural disasters, such as hurricanes, or from facilities-related issues, such as A/C leaks or appliance outages.

Please note that if you participate in room changes or room swaps between now and August 1st, 2022 for the 2022-2023 Academic Year, you will forfeit the original check-in time and an updated check-in time will be emailed to you.

For general frequently asked questions regarding University Housing, please visit our FAQs page or call our office at (954) 262-7052.

Winter 2022

UNDERGRADUATE STUDENTS CHECK-OUT DATE CHECK-OUT TIME
All Undergraduate Residential Students Sunday, May 1, 2022* No Later Than 5:00 p.m.
Graduating Undergraduate Seniors Tuesday, May 3rd, 2022 No Later Than 5:00 p.m.

Undergraduate Checkout Note:

Please ensure you check-out 24 hours after your last final for Winter 2022. The checkout date of May 1, 2022 is 24 hours after the last scheduled, undergraduate final. If accommodations are needed until Sunday, May 1, 2022 please inform your Area Coordinator no later than 5PM on Friday, April 1, 2022.* The May 1st checkout date is only for students who have been approved by their Area Coordinator and is the absolute latest a student can checkout of their Winter 2022 assignment. 

Graduating Undergraduate SeniorsGraduating seniors have 24 hours after commencement (May 2nd, 2022) to check-out of their assignments. This means they have until the end of the day on Tuesday, May 3rd, 2022. 

Stirit Storage

The Office of University Housing has identified a recommended vendor with NSU friendly rates that will assist with packing, storing, and/or shipping your items back to you. This will be the only approved vendor that we will permit to enter your room to collect your belongings. Please visit Stirit Storage to learn more information and schedule your item retrieval.

Residents who choose to use Stirit Storage services are required to be present during the time of the company's packing and pick-up.  

Stirit Collection Timeline

Please note the following Stirit dates for Winter 2022:

  • Jan, Feb- promotion for Stirit Storage program summer 2022
  • March – enrollment program 03/01 – 03/31
  • April 04-06 – pick up scheduling window by students
  • April 08 – confirmation and email distribution of pick updates for students
  • April 15 – April 29 dorm pickups
  • July 18 – July 29th:
    • Delivery of personal belongings into new dorms ON CAMPUS
    • Students requesting longer storage terms will pay extra charges

 

NOTE: Nova Southeastern University (NSU) is providing the attached flyer from Stirit Storage for packing, storing and/or shipping personal items.  NSU is only providing this information as a courtesy and is in no way endorsing or requiring the use of Stirit.  NSU makes no representations or warranties about the quality of the services provided by Stirit, and NSU will not be responsible or liable for any damage or loss of any kind to items.  Students will need to contact Stirit directly if they wish to use the services.  

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