93
Adding/Dropping/Withdrawing from Classes
Students must register for courses prior to the beginning of the term. The Drop/Add
period can be identified on the SHSS Academic Calendar located in this catalog and
online. Various refund periods are detailed in the Academic Calendar.
The dates for withdrawing from a course are identified on the Academic Calendar.
Withdrawal from a course during the timeframe designated on the Academic Calendar
shall lead to a W being placed for that course on the transcript.
If a student does not participate in a course during the first two weeks, that student will
be dropped from the course, per university registrar guidelines.
A student will only be permitted to petition and receive consideration for a retroactive
drop, withdrawal, or refund for a course more than 30 days after the end of the term if
he or she has extremely extenuating circumstances and provides the appropriate
documentation (e.g., medical records, death in family, etc.)
Auditing Classes
Students wishing to audit a class may do so if there is space and with permission of the
instructor and Department Chair. Students who are auditing a class may participate in
class discussions, but will not be required to fulfill class requirements. Auditing students
do not complete class assignments and do not receive academic credit for the class. An
audit notation (AU) will appear on transcripts. Auditing fees equal 60% of the regular
tuition cost of the course.
Cancellation of Classes
The university reserves the right to cancel any class. If a class is cancelled and a
replacement is not offered, students will receive a full refund of tuition paid for the
cancelled class.
Incomplete Grades
A student can request an incomplete grade under certain, extenuating circumstances
when unable to complete all course requirements within the term registered. An
incomplete grade may be granted only if the student is maintaining a passing average on
all required course work up to the point of the request. Students, rather than faculty,
must initiate a request for an incomplete grade.
A student must discuss with their instructor the need for an incomplete in the course;
then make a formal, written request to their instructor for an incomplete grade. Such
requests, unless there is an unexpected medical emergency, must be approved two
weeks before the last regularly scheduled class (refer to the SHSS Academic Calendar).
The Incomplete Grade Request Form must include a detailed description of the work that
needs to be completed, the term, expected completion date, and any other information
agreed to by the student and instructor. Signatures must be completed prior to a final
approval and filing the originally signed form with the Program Coordinator. To review an
Incomplete Grade Request Form visit
An incomplete, noted as “I” on the student’s transcript is for a period of one term only. It
is the responsibility of the student to work with the instructor and submit completed work
at the agreed on date and prior to the last day of class of the following term. At the end
of the following term, if the work has not been completed, the incomplete grade is
