13 4. Set the time and date. • Plan ahead! • Be mindful of holidays and observances. • Pay attention to hours of building operation. • Note availability of partners. • Check the law events calendar for conflicts. • Check the course schedule for day and evening students. • Consider the academic calendar and established academic events. 5. Set realistic expectations for attendance. • Determine what is conducive for the topic and guests. • A lot of attendees does not always mean success. 6. Reserve a space. A. NSU and NSU Law spaces (see NSU Law student organization’s website) • event request form usage • operations manager meeting for room set-up • confirmation in 72 hours • minimum five business days needed prior to event for NSU Law spaces • minimum 10 business days needed prior to event for NSU main campus spaces. • requirements for Zoom meetings • set up meeting • send links • decide if it’s recorded • reservations for audio/visual support (NSU OIIT Service Portal at nsu.service-now.com) B. Choose an off-campus space • Check with faculty adviser/dean of students first! • Do you have funds? • Contract no $–at least 10 days prior to event • Contract with deposit–at least 45 days • See the Student Activity Fee Manual for securing contracts.