Fraternity & Sorority Life Manual

10 (2) Investigation. Once the complaint is received, if jurisdiction is determined to fall under the Assistant Dean of Student Engagement, the Fraternity and Sorority Life Office begins an investigation into the allegations detailed in the complaint. The Fraternity and Sorority Life Office reserves the right to require a temporary pause in some or all chapter activities during the pendency of an investigation and throughout the FSL Student Conduct process. (3) Preliminary Meeting. The initial meeting with the Coordinator of Fraternity and Sorority Engagement following report of potential misconduct. When the investigation reveals that the reported behavior or action could be considered a violation of the Code of Student Conduct and Academic Responsibility or any policy or standard detailed in the FSL Manual, the organization will receive an e-mailed letter (“Notice to Schedule Preliminary Meeting”) requesting the chapter president to attend a preliminary meeting. This letter will also be shared with inter/national organizations, local advisors, and governing councils. While this letter should not be considered a formal notice of allegation, it will include a brief description of the complaint, as well as any potential conduct violations that might apply to the situation. This information is shared to help chapters and inter/national organizations begin their own investigations if they haven’t already. If the organization does not respond to the meeting request within three (3) business days, the FSL Office will initiate a formal student conduct process. The preliminary meeting is intended to bring all stakeholders to the table to share information, increase transparency and communication, and to determine whether conduct action is appropriate on a case-by-case basis. The meeting will include: a. The Coordinator of Fraternity and Sorority Engagement will share information about the Code of Student Conduct and Academic Responsibility, the policies and/or standards detailed in this manual, the FSL conduct process, or other University expectations with the chapter representatives. The organization may ask questions about these policies and procedures. b. The Coordinator of Fraternity and Sorority Engagement will provide relevant information about the potential violation(s) and ask the organization to share any additional information they may have about the incident(s). c. A conversation about likely next steps and possible resolutions. An official determination of next steps will be made by the Coordinator of Fraternity and Sorority Engagement following the meeting. The chapter president will receive one of the following: (4) Notice of Allegation with an opportunity to accept responsibility: (In the case that the organization indicated a desire to accept responsibility during the preliminary meeting, the organization will have an opportunity to accept responsibility and move directly to a collaborative process to create an action plan. The organization would therefore be waiving its right to present additional information and/or witnesses as provided through a formal adjudication process. This does not waive the organization’s right to appeal the details outlined in the decision letter. In cases where suspension may be appropriate, an administrative conference must occur prior to decision making); OR: (5) Notice of Case Resolution: Notice that the case has been resolved with no further action; OR: (6) Notice of Allegation: If an initial investigation yields sufficient information to move forward with a formal student conduct process, the FSL Office will send written notice allegation to the organization, by sending an email to the chapter president of record, the local advisor, the inter/national organization, and the governing council representative.