NSU University School Faculty, Staff and Employee Handbook

92 Mail is addressed to the person or persons that the originator intended to read the message. Forwarding that message to others or including portions of it in responses to others is a violation of confidence between the originator and the original addressee. Be careful that messages you receive don’t have other messages below the one you received that were not intended for others. In writing a message that you specifically do not want to be forwarded, you should state that in your message. IDENTIFY YOURSELF APPROPRIATELY Signatures should tell something about you, but need not be lengthy. The main purpose of a signature is to help others locate /place you. Every signature should include at least your complete e-mail address and preferably your location in four lines or less . APPROPRIATE USE OF A SIGNATURE FILE Two styles of “signature files” would be appropriate: 1. Formal 2. Informal 1) A Formal style could/should be used with parents/guardians. It should include one’s name, title, association/organization, etc. Avoid use of slogans, quotes, mottos and background stationary. Tammy W. Doe English Department Chair NSU University School 3375 SW 75 Ave Fort Lauderdale, Fl 33314 Phone: (954)262-4440 Fax: (954) 262-3971 Tammy.Doe@nsu.nova.edu 2) An Informal style should have at least one’s name and location at a minimum. It should say the city or organization to let the receiver/reader put the person in perspective. It should be used when corresponding with those who may not remember just who/where you are: Tammy W. Doe, English Department Chair Upper NSU University School Tammy.Doe@nsu.nova.edu It is inappropriate to include a long signature file like the first example above when corresponding with close friends and associates…and it is unnecessary. But, on the other hand, it is courteous to include information about your location and address.