NOVA SOUTHEASTERN UNIVERSITY 17 2023–2024 RESIDENTIAL LIVING GUIDE 16 the academic semester, roommates will complete a roommate contract with the help of their RA. After the freeze period ends, please see your RA and Residence Life staff if there is a roommate conflict. Residents who move without adhering to the following process may incur additional fees to the student’s bursar account. All residents must follow the room change process when seeking a room change. Prior to seeking a room change, the resident should meet with the resident’s Resident Assistant (RA) who may be able to provide assistance with a difficult room/suitemate experience. The RA will review the roommate contract. This form presents seven of the most common issues that roommates are likely to encounter with one another and provides an opportunity to address the issues proactively rather than confronting the issues after they have occurred. After meeting with the residents, the RA can file an incident report and contact the Area Coordinator (AC) to give an update of the situation. The AC can contact the residents via NSU student email to discuss the situation. The AC will determine if a mediation session will offer a beneficial resolution and a meeting with professional Residence Life staff can be scheduled. If a mediation session is to be scheduled outside of the Office of Residence Life, the GA for Mediation Services will contact the residents within 24–48 hours to schedule a day and time for the mediation session. As a result of the mediation dialogue, the residents may agree to stay in the room and create a new roommate contract. If the residents decide to move to another room, they must work with the AC in a timely manner to fill out a “Room Change Form.” The AC may also be able to recommend a swap between residents in the same area if there is a mutual request between the residents. Renter’s Insurance Students may wish to purchase Renter’s Insurance, since the University is not responsible for loss or damage to your personal items. Insurance Coverage should be arranged before you move into your room. Renter’s Insurance is available from most major insurance companies. In most cases, students are not covered under their parent’s homeowner’s policy unless a special rider is arranged. The University is also not responsible for property damage caused by natural disasters, such as hurricanes, or from facilities-related issues, such as A/C leaks or appliance outage. More information on purchasing Renter’s Insurance information can be found at the University Housing Office. Room Assignments University Housing reserves the right to consolidate students at any time. Assignment of a space in the residence halls shall be contingent upon final admission to Nova Southeastern University, receipt of the properly completed Residence Hall Contract, payment of the $500 housing deposit, proof of insurance or request for NSU Student Health Plan activation, and proof of immunization. Assignments will be based upon availability in each hall. Nova Southeastern University is an equal opportunity institution. Roommate assignments will be made without regard to ethnic origins, race, religion, or physical limitation. ONLY assigned students may occupy residential space. Space may not be sublet or grant extended access to other persons. Space assignments may be changed by the Director of University Housing, or designee, in the interest of order, health, disciplines, or best use of the facilities, solely at the discretion of the Director of University Housing or designee. Room Changes University Housing reserves the right to consolidate students at any time. At the beginning of each Fall, Winter, and Summer semester, there is a two week freeze on room changes. Additionally, within the first weeks of Student Contact The Office of Residence Life will use student’s NSU email accounts for all official communications. Students are given access to utilize the residence hall mail system, Shark Link, Residence Management System (RMS), and a NSU email account and are responsible for information distributed through these means. Use of Room Space If a resident resides in a room alone, the University Housing Office may move a student into the vacancy at any time. In some instances, the student may not be notified in advance if the situation warrants an immediate move. This type of situation is unusual, but does occur. The room must be maintained at all times in a manner that creates a welcoming environment for a new student. All original University property must be present in the room (i.e. beds, dressers, desks, etc.). Closet, bed, desk, and dresser space must be available for the new students use. Any resident who is in a single double, triple and quad occupancy room must be prepared to receive a roommate at any time. This means keeping your belongings in only one portion of the room so that the new roommate has space for thier possessions and will feel welcome. Inappropriate use of vacant space will be addressed by Residence Life and/or University Housing staff members and may be addressed through the conduct process. Vending Machines Vending machines are located in all residence halls. Please take care of these machines and report any vandalism or break-ins immediately to Public Safety. Refunds for money lost in the residence hall vending machines can be reported to Business Services. Machine malfunctions should also be reported to Business Services in a timely manner and refunds of lost money will be reimbursed by the Director of Business Services by using the instructions posted on the vending machines or by contacting email@example.com. If the AC has approved a room change, residents are given 48 hours to move to the new room, check out with their RA, return keys, and properly check in with their new RA. If the resident fails to follow the room change procedures the resident will be fined a $100 improper room change fee If a resident fails to check out with the RA after they have moved to the new room, residents will be charged $100 for improper checkout and $75 for a lock change. Sometimes, a room change may involve a difference in room rate. The Manager of Student Housing Assignments will inform residents of any rate increases/ decreases during the room change process. The AC coordinating the room change will follow up with the residents after they have moved in to insure a successful transition. Unauthorized room changes will result in disciplinary action and a $100 improper check out fee. Storage There is no space available for student storage in the residential area. Students cannot use common areas, janitorial closets, outdoor stairwells, balconies, or electrical closets for the storage of any personal property. Nova Southeastern University shall not be responsible for any loss resulting from the disposal of any property found in these areas.