2026 – 2027 Nova Southeastern University Student Handbook Page 40 Student organizations and individual students may not represent the university in an official capacity without prior written authorization. Students should contact the Office of Student Affairs in their respective college for additional guidance. On-campus events must be submitted through the Office of Campus Life and Student Engagement using the university's designated event approval process. Off-campus events and travel require approval through the University's Travel Request Form and any other applicable university processes (see Section A.14 on page 38 for Student Travel Registration Requirements). Requests for events, meetings, speakers, and other activities must be submitted within established deadlines and approved before space reservations are finalized, promotional materials are distributed, or public announcements are made. Failure to obtain the required approvals may result in cancellation of the event or other appropriate university action. A.20 Stewardship of Student Records NSU is committed to maintaining the privacy, security, and integrity of student records in accordance with applicable federal regulations, including the Family Educational Rights and Privacy Act (FERPA) and other relevant guidelines. 1. Physical Storage of Student Records: Student records maintained in physical form are securely stored in designated areas that are only accessible to authorized personnel. These areas are monitored and protected by security systems to prevent unauthorized access, as well as alteration or destruction of records. Physical records are retained for the required retention period and are disposed of in a manner that ensures confidentiality. 2. Digital Storage of Student Records: Student records stored electronically are safeguarded through encrypted storage systems and secure-access protocols. The university employs industry-standard cybersecurity measures, including firewalls, multifactor authentication, and data encryption to protect against unauthorized access and data breaches. Only authorized personnel have access to sensitive student information, and access is granted based on a need-to-know basis. 3. Data Retention and Disposal: In compliance with applicable federal regulations, student records are retained for the duration required by law. After the retention period expires, records are securely destroyed through methods that ensure the confidentiality of student information, whether in physical or digital form. 4. Access Control and Security: Access to student records—whether physical or digital—is tightly controlled. The university uses role-based access controls to ensure that only personnel with the proper clearance and a legitimate need can access sensitive information. Digital records are also protected by secure passwords and encrypted data systems to prevent unauthorized access, modification, or loss. Additional information from the NSU Office of Records and Information Management is available at nova.edu/records. A.21 University Computer and Telecommunications Use Policy The following five sections detail NSU’s policy related to the use of computing and information technology resources, email, and the Internet. The information is available at https://nova.edu/oiit/policies Acceptable Use of Information Technology Resources and All Other Policies NSU’s Acceptable Use Policy provides guidelines for the appropriate and inappropriate use of the computing
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