Dr. Kiran C. Patel College of Osteopathic Medicine (KPCOM)—Graduate/Professional Degree Programs 2025–2026 201 the Office of Student Financial Assistance to establish the parameters of the financial aid. The financial aid of a student on an administrative break in enrollment will be adjusted accordingly, which may require a return of previously disbursed money. A student will not be able to obtain financial aid during an administrative break in enrollment regardless of the reason for the administrative break in enrollment. During an administrative break in enrollment, the student must follow the prescribed instructions and requirements associated with the administrative break in enrollment and, if applicable, complete rehabilitation or treatment for the reason that precipitated the necessity for the administrative break in enrollment. If the administrative break in enrollment was imposed by the dean, the student is required to contract the program director to resume the program. The student must show that the preestablished instructions and requirements have been met and that there is a reasonable likelihood that the previous problem(s) will not recur. The program director will also review the student’s academic plan. Voluntary break in enrollment: To resume the program, the student is required to contact the program director and review the student’s ongoing academic plan. c. Course Status During an Administrative Break in Enrollment If a student will be on an administrative break in enrollment for 50 percent or more of any course (miss half or more of a course), the student will be withdrawn from the course(s) (see the Withdrawal from a Course section in this handbook). In all such cases, a grade of withdrawal (W) will be noted on the student’s transcript. In such cases of withdrawal from a course, the student must repeat the course in its entirety during the next course offering, after returning from administrative break in enrollment, and will receive the earned grade. If a student did not begin one or more courses during the semester in which the student begins the administrative break in enrollment, those courses will not be reflected on the student’s academic record and transcript. If a student will be on an administrative break in enrollment for less than 50 percent of any course (miss less than half of a course), the student will be issued a grade of in progress (IP) for the course(s). The course director(s) involved will be notified and consulted regarding possible dates of return and time allowed for making up missed coursework and examinations. A student requesting an administrative break in enrollment beyond one year in length must meet with the Student Progress and Advising Committee (SPAC), who will make a recommendation to the dean regarding resumption of the program. d. Leave of Absence Records Leave of absence/administrative break in enrollment records, and the date of each determination, shall be placed in the student’s permanent record. 16. Withdrawal from Program A student enrolled in the program may voluntarily withdraw and surrender all rights and privileges as a student. The student must complete and sign a program withdrawal form, which is available in the program’s department office.
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