Dr. Kiran C. Patel College of Osteopathic Medicine (KPCOM)—Graduate/Professional Degree Programs 2025–2026 198 • Students withdrawing from a course after the drop/add period has ended will receive a notation of withdrawn (W) on their transcript. • No withdrawals will be allowed once there are only three weeks left in a course. A student failing to complete a course at that point will receive the grade earned at the end of the course. • Students withdrawing from a course will not receive a reversal (refund) of tuition. 15. Leave from Studies It is recognized that students may need to temporarily discontinue all coursework (which includes clinical rotations) either voluntarily or by administrative action. This can occur through a leave of absence (LOA) or an administrative break in enrollment. The policy below outlines the process for students who wish to take a break from their academic program. 1. Break in Enrollment: Students may take a break from their studies for up to two semesters total by notifying the program director and completing the required form. Please note that a break in enrollment does not extend the maximum time allowed to complete the program. If a student does not enroll in courses for a third semester (whether consecutive or nonconsecutive), their case will be referred to the Student Progress and Advising Committee (SPAC) for review. The SPAC may consider documented extenuating circumstances, and, if appropriate, approve an additional leave of absence. 2. Inactive Status: If a student does not enroll in courses for a third semester without obtaining approval from the program director, the student will be placed on inactive (IA) status. 3. Referral to the SPAC: If a student remains on IA status for two consecutive semesters, the student will be referred to the SPAC for further action or review. a. Leave of Absence (LOA) A leave of absence (LOA) is a university-approved temporary period of time during which the student is not in attendance but is not considered withdrawn from the university. Students who experience extenuating and unavoidable circumstances that prevent them from maintaining an active status through continuous enrollment must consult with the KPCOM Office of Student Affairs to determine whether their circumstances warrant an LOA request and to discuss the impacts of an approved LOA on their degree/program completion, academic standing, course grades, and conditions for return. Financial aid recipients who wish to request an LOA must also consult with a financial aid counselor to learn about impacts on their financial aid eligibility. An LOA request must be submitted at least 14 days prior to the beginning of the semester/term for the leave. Leaves requested after the semester/term has begun will be considered for approval only in a documented extreme circumstance. All leave time counts toward the maximum time allowed to complete the degree requirements. An approved LOA may be granted for up to 180 days within a 12-month period. For more details, including the Leave of Absence Request Form, visit the Office of the University Registrar’s website at nova.edu/registrar/policies/leave-of-absence-policy.html.
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