143 1. Leave of Absence (LOA) An LOA is a university-approved temporary period of time during which the student is not in attendance but is not considered withdrawn from the university. Students who experience extenuating and unavoidable circumstances that prevent them from maintaining an active status through continuous enrollment must consult with the Office of Student Affairs to determine whether their circumstances warrant an LOA request and to discuss the impacts of an approved LOA on their degree/program completion, academic standing, course grades, and conditions for return. Financial aid recipients who wish to request an LOA must also consult with a financial aid counselor to learn about impacts on their financial aid eligibility. An LOA request must be submitted at least 14 days prior to the beginning of the semester/term for the leave. Leaves requested after the semester/term has begun will be considered for approval only in a documented extreme circumstance. An approved LOA may be granted for up to 180 days within a 12-month period. For more details, including the Leave of Absence Request Form, visit the Office of the University Registrar’s website at nova.edu/registrar/policies/leave-of-absencepolicy.html. A student is not eligible to take an LOA during the summer semester preceding the start of the M3 class year of study or at any time during the M3 class year of study except for documented medical reasons or for special circumstances approved by the dean’s office. 2. Administrative Break in Enrollment (ABE) An ABE may be voluntary or may be imposed by the dean. A student requesting a voluntary ABE must complete the proper paperwork obtained from the Office of Student Affairs. Additionally, a student must meet with a counselor in Financial Aid and Academic Records (FAAR) to establish the parameters of their financial aid. The financial aid of a student on an ABE will be adjusted accordingly, which may require a return of previously disbursed money. A student will not be able to obtain financial aid during an ABE regardless of the reason for the ABE. During an ABE, the student must follow the prescribed instructions and requirements associated with the ABE and, if applicable, complete rehabilitation or treatment for the reason that precipitated the necessity for the ABE. Any absence that extends beyond two weeks (10 business days) will result in the student being placed on an ABE. To resume the program, the student may be required to meet with the SPC and show that the preestablished instructions and requirements have been met and that the student shows reasonable likelihood that previous problem(s) will not recur. The SPC will make a recommendation to the dean as to whether the student may resume the program. Refer to page 28 for institutional definition of administrative break in enrollment. 3. Course Status during an Administrative Break in Enrollment If a student will be on an ABE for 50 percent or more of any course (miss half or more of graded coursework), the student will be withdrawn from the course(s) (see the Withdrawal from a Course section in this handbook). In all such cases, a grade of withdrawal (W) will be noted on the student’s transcript. If a student did not begin one or more courses during the semester in which the student
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