Dr. Kiran C. Patel College of Osteopathic Medicine (KPCOM)—Osteopathic Medicine Program 2023–2024 142 7. In Progress Rotation Policy Students who are delinquent in meeting all their rotation requirements may be given a grade of in progress (IP) for that rotation. H. Leave from Studies It is recognized that students may need to temporarily discontinue all coursework (which includes clinical rotations) either voluntarily or by administrative action. This can occur through a Leave of Absence (LOA) or an Administrative Break in Enrollment (ABE). 1. Leave of Absence (LOA) An LOA is a university-approved temporary period of time during which the student is not in attendance but is not considered withdrawn from the university. Students who experience extenuating and unavoidable circumstances that prevent them from maintaining an active status through continuous enrollment must consult with the Office of Student Affairs to determine whether their circumstances warrant an LOA request and to discuss the impacts of an approved LOA on their degree/program completion, academic standing, course grades, and conditions for return. Financial aid recipients who wish to request an LOA must also consult with a financial aid counselor to learn about impacts on their financial aid eligibility. An LOA request must be submitted at least 14 days prior to the beginning of the semester/term for the leave. Leaves requested after the semester/term has begun will be considered for approval only in a documented extreme circumstance. An approved LOA may be granted for up to 180 days within a 12-month period. For more details, including the Leave of Absence Request Form, visit the Office of the University Registrar’s website at nova.edu/registrar/policies/leave-of-absence-policy.html. A student is not eligible to take an LOA during the summer semester preceding the start of the M3 class year of study or at any time during the M3 class year of study except for documented medical reasons or for special circumstances approved by the dean’s office. All leave time is counted towards the graduation requirement of completing the program within 150 percent of the time for the program’s curriculum, starting from the date of matriculation into the KPCOM or, for transfer students, the date of matriculation into their original college of osteopathic medicine or college of allopathic medicine. 2. Administrative Break in Enrollment (ABE) An ABE may be voluntary or may be imposed by the dean. A student requesting a voluntary ABE must complete the proper paperwork obtained from the Office of Student Affairs. Additionally, a student must meet with a counselor in the Office of Student Financial Assistance to establish the parameters of their financial aid. The financial aid of a student on an ABE will be adjusted accordingly, which may require a return of previously disbursed money. A student will not be able to obtain financial aid during an ABE regardless of the reason for the ABE. During an ABE, the student must follow the prescribed instructions and requirements associated with the ABE and, if applicable, complete rehabilitation or treatment for the reason that precipitated the necessity for the ABE.
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