117 For example, students are responsible for being aware of their grades, the procedures for remediation, and the times and locations of all examinations, regardless of the method in which the information was communicated. All students are required to maintain and review their NSU email account regularly for any official college or university communications that may be sent via email. Students traveling to areas without Internet access must purchase a personal hot spot or other method to access the Internet. All electronic communication between students and faculty members or administrators must be made using only the official NSU email accounts. 3. Academic Records Student academic record retention guidelines have been established by NSU’s Office of the University Registrar. To review or request a copy of these guidelines, contact the university registrar. Banner is the software used as NSU’s student information system. Banner contains data for each student, including personal information, admissions data/documentation for applicants (whether accepted, denied acceptance, enrolled, or not enrolled), registration and academic progress/attendance records, financial/tuition charges, statistical data/documents, institutional reports, Family Educational Rights and Privacy Act (FERPA) data/documents, and financial aid records. The Banner system stores this information permanently. Documentation while the student is enrolled in the Doctor of Osteopathic Medicine Program, (i.e., correspondences of academic performance and/or progress) is kept in the appropriate office and is maintained until the date of graduation. Upon graduation, any hard-copy documentation is sent to Enrollment Processing Services (EPS) to become part of the student’s permanent file. EPS will image the documents, notate Banner that the file has been imaged for future reference, and will send the files to storage until disposed according to the NSU Student Academic Record Retention Guidelines. In addition to data collected through Banner, documents that will be considered part of the student’s permanent file include admissions documents, disciplinary actions, suspension, expulsion, withdrawal, student appeals, letters of commendation, awards, publications, and other achievements. KPCOM may also use additional student information systems. 4. Course and Instructor Evaluations The college expects all students to sincerely accept their responsibility and obligation to provide course and instructor feedback in a constructive manner so that optimal feedback can be provided. Students who fail to complete course evaluations for two or more evaluation periods will be referred to the Student Progress Committee (SPC) and subject to disciplinary action. a. Preclinical Instruction At the end of each preclinical course/semester, students must provide feedback on all courses and faculty members through an online evaluation system. The Department of Medical Education oversees this process and provides the evaluations to the Office of Preclinical Education, which then delivers the course results to each course director.
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