College of Dental Medicine (CDM)—Predoctoral Program 2025–2026 145 • Witnesses, if any, may be present only during their testimony. Each witness will be housed in a separate waiting area to avoid any contact among witnesses or with the student. • The Appeals Board may question any witnesses present during the hearing. • The Appeals Board will have the option of calling additional witnesses. • All participants in these proceedings are cautioned to maintain the highest degree of confidentiality and integrity (consistent with the university’s policy, practice, and procedure) throughout the Appeals Board’s investigatory and deliberatory sessions, as well as after the conclusion of the proceeding. The confidentiality afforded to these proceedings does not expire, and violators may be subject to disciplinary action. 5. Appeals Board Hearing Process • The chair will convene the hearing with only Appeals Board members present. • The chair will advise the Appeals Board members of the violation(s) and the dean’s decision, review the evidence, respond to any questions, and provide opportunity for preliminary discussions. • The chair will call the student into the hearing room and introduce the student to the Appeals Board members. • The student will have an opportunity to present the appeal, provide statements, summarize the student’s position, and respond to any questions from the Appeals Board members. • The chair will then dismiss the student from the hearing. • Witnesses will be called individually by the Appeals Board and questioned without the student being present. • Witnesses may be asked to remain outside the hearing room for later recall or may be dismissed at the Appeals Board’s discretion. • The Appeals Board decision will depend upon the following criteria: − Does the student present new, relevant evidence that was not available during the investigation or adjudication and that would substantially alter the outcome of the case? − Is there information that the applicable College of Dental Medicine’s procedures, policies, and processes were not followed, and the deviance would substantially alter the outcome of the case? • Based upon its review of the facts and the criteria listed above, the Appeals Board has the authority to uphold, modify, change, or rescind the actions taken by the dean. • The Appeals Board members will render a decision on the student’s appeal by a majority vote of the voting members in attendance. The Appeals Board may delay the vote if it determines that additional information or facts are needed before a vote, or may remand the matter back to the SPC for further deliberation. • The chair will participate in the voting process only in the case of a tie or if the chair is counted to make a quorum.
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