Dr. Kiran C. Patel College of Allopathic Medicine (NSU MD) 2023–2024 39 records, students wishing to inspect and review their educational records will be required to submit a written request and follow these procedures: 1. Students submit written requests that identify the record(s) they wish to inspect to the ADASA, who will process the request and forward to the Office of the University Registrar. 2. If approved for review by the ADASA and the Office of the University Registrar, the Office of the University Registrar will arrange for access and notify the current or former student of the time and place where the records may be inspected. 3. The record will be made accessible to the student within 10 business days. Medical students are not permitted to inspect • admissions interviews and recorded data • confidential letters of recommendation if the student has waived the right of access in writing • educational records containing information about more than one student, in which case the medical school will permit access only to that part of the record that pertains to the inquiring student In addition, students are not permitted to review and challenge their parents’ financial records. Request to Amend Contents of Student Education Records Students have the right to request amendment of their educational records they believe are inaccurate or misleading. Students who believe their educational records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, should submit a written request for amendment to the Office of the University Registrar. The Office of the University Registrar will inform the ADASA of the request. Note that this process is directed toward clerical errors. Requests for substantive changes to the student’s records such as a grade change, an opinion, academic evaluations, or the outcome of a disciplinary proceeding are not grounds for correction or a formal hearing under this policy. The ADASA, in consultation with the Office of the University Registrar, will review the request and approve or deny it based on the evidence. If the decision agrees with the student’s request(s), the appropriate records will be amended. If not, the student will be notified within a reasonable period that the records will not be amended and will be informed by the ADASA or the Office of the University Registrar of the student’s right to a formal hearing. All requests for formal hearings associated with challenging the content of a student’s educational records based on the information contained in the educational records that is thought to be inaccurate, misleading, or in violation of the student’s privacy rights will be conducted in accordance with the relevant provisions of FERPA. The student will be notified of the institution’s decision in writing within a reasonable period after the hearing. If, after a formal hearing, the institution decides that the information in the education record is not inaccurate, misleading, or otherwise in violation of the privacy rights of the student, it will inform the student of the student’s right to place a statement in the record commenting on the contested information in the record or stating why the student disagrees with the decision of the agency or institution, or both. If the institution places such a statement in the student’s educational
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