Nova Southeastern University Student Handbook 11 manage this consent in Self-Service Banner/SharkLink (nova.edu/roi). However, the university is under no obligation to discuss and/or release personally identifiable information from a student’s education record to a third party, except in limited circumstances under FERPA, or when legally compelled to do so. A student may also withhold directory information (as defined above) by completing the Request to Prevent Disclosure of Directory Information Form. A student is warned, however, that some of the consequences of preventing disclosure of directory information may be undesirable: a student’s name will not be published on the Dean’s List or commencement program, and requests from prospective employers are denied, and the student cannot be communicated with over the telephone. The only legal means of communicating with a student who submitted a Request to Prevent Disclosure of Directory Information Form is in person or through NSU email. Students may visit the registrar’s website at nova.edu/registrar/services/ferpa.html for more information about rights with respect to their education records. Conduct Notifications University personnel may use administrative discretion with parental or legal guardian notification, in writing and/or by phone, of a student younger than 21 years of age when violations of university alcohol or drug policies occur, or when a student’s health or safety is at issue. Deceased Student Records Records of a deceased student will be made available to the parent(s), spouse, or executor/executrix of the deceased student and other authorized parties upon written request. The request must include the need for the records, must identify the requestor’s relationship to the deceased student, and must be accompanied with an official record certifying authorization to receive the student records—e.g., assignment as executor/executrix. An official copy of the death certificate must accompany the request, if the university does not have prior notice of the student’s death. The university reserves the right to deny the request. For additional assistance on this matter, students should contact the Office of the University Registrar. Healthcare Privacy (HIPAA) Statement The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires “covered entities” to abide by the regulations governing the privacy, confidentiality, and security of protected health information, defined as individually identifiable health information created, received, maintained, or transmitted at or by a covered entity, whether such information is electronic, written, or spoken. NSU is considered a “hybrid entity” for purposes of compliance with the HIPAA Privacy and Security Regulations, as NSU’s business activities include both covered and noncovered functions. As such, covered health clinics at NSU are subject to the requirements of the HIPAA Privacy and Security Regulations, as well as policies implemented by NSU. Pursuant to the HIPAA Privacy and Security Regulations, each covered health clinic at NSU is responsible for enacting privacy and security policies and procedures. Thus, the various health clinics at NSU that provide patient care in a HIPAA-covered setting have enacted such policies and procedures. All workers at health clinics at NSU, including, but not limited to, faculty members, employees, and trainees, are responsible for following the policies and procedures implemented by the applicable health clinic at NSU. In addition, the HIPAA regulations require that NSU provides training to its health clinic faculty members, employees, and trainees with respect to its HIPAA Privacy, Security, and Research policies
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