The leave and disability programs are an important a part of your benefits package that NSU provides you at no cost. These programs are a safety net for you and your family should you become disabled or need a leave of absence, and Lincoln will be there to take you through the leave/disability process. Lincoln will assign you a personal case manager to provide support and guidance as you plan your leave/disability and help you obtain required medical certification from your physician. Your case manager will stay in touch with you regularly, keep your supervisor updated on the status of your leave/disability, and assist with your return-to-work planning and notifications.
When to Request a Leave or Disability
Requests must be made for an absence lasting seven (7) consecutive calendar or five (5) work days due to your own serious illness or disability, maternity, to care for a newborn, an immediate family member or to prepare for a military leave. Leave requests may be submitted up to 30 days in advance of a planned absence and requests for unplanned absences should be submitted as soon as practicable, usually within one to two business days.
Timely reporting is critical in securing approval of your request and continuation of payments issued through payroll.
The FMLA of 1993 was established to assist employees in balancing work and family responsibilities by allowing them to take a reasonable, job-protected unpaid leave of absence for certain health-related and personal events. All leaves of absence at NSU will run concurrently, where applicable. The substitution of paid time off during leaves of absence does not extend the 12-week leave entitlement under the FMLA or leave approved under the university-sponsored Short Term Disability Leave Program.
Employees of Nova Southeastern University (NSU) are eligible for FMLA leave if they have worked at least 12 months and 1,250 hours during the 12 months immediately preceding the FMLA leave begin date.
Employees who meet the eligibility requirements stated above will be entitled to 12 workweeks of leave in a 12-month period for:
The Nova Southeastern University Short-Term Disability Program and Family & Medical Leave are administered by Lincoln Financial.
Lincoln offers our fellow sharks direct access to claims resources and information. You can easily report a claim and check the status of your application through Lincoln Financial Group's dedicated secure website or by telephone. We have also created this E-Z 3-step guide that will help you dominate your Shark Leave!
STD benefits are not paid for the 7-day exclusion period at the beginning of an approved disability period or when employees have sufficient available paid time off to cover an approved disability period. In no case shall STD benefits be paid beyond the approved disability period. If approved, STD benefits are paid through Payroll in alignment with the regular practices and policies.
All leaves of absence at NSU will run concurrently, where applicable. The substitution of paid time off during leaves of absence does not extend the leave entitlement under the FMLA or leave approved under the university-sponsored Short Term Disability Leave Program.
A dedicated Nurse Case Manager is available to provide pre and post-care assistance for employees covered under an NSU/ICUBA medical insurance plan. ICUBA’s dedicated Nurse Case Manager can help manage health concerns, coordinate therapy, quality research, and many other services at no additional cost to employees covered under an NSU/ICUBA medical insurance plan!
Contact the Nurse Case Manager today by calling 800-868-2500, extension 47851.
The EAP is a confidential, free resource that can help you and your family deal with problems that may seem overwhelming. The EAP is available to all benefit-eligible NSU employees and every member of their household. Access services online at www.resourcesforliving.com or by phone at 877-398-5816 (press option 1 for EAP services). The Employee Assistance Program username is ICUBA and the password is 8773985816.
Your leave may be designated concurrently under FMLA and Worker's Compensation
When applicable, Nova Southeastern University will designate absences approved under Worker’s Compensation as FMLA leave and count them against an employees’ FMLA entitlement. Workers’ compensation absences are considered paid leave, as such, NSU does not require the substitution of paid leave when FMLA leave is designated concurrently to absences compensated by workers’ compensation benefits. Nova Southeastern University permits employees to use their available paid time off, where state law permits, to supplement workers’ compensation benefits, such as in the case where workers’ compensation only provides replacement income for two-thirds of employee’s salary.
In cases where an employees’ healthcare provider certifies that an employee can return to light-duty work but cannot return to their same or equivalent job and employees refuse to return to light-duty work, employees may lose their workers’ compensation benefits; however, they still are entitled to remain on unpaid FMLA leave until that entitlement is exhausted. At the termination of workers’ compensation benefits, NSU requires employees to the substitution of available paid time off for the remaining unpaid FMLA leave.
Absences approved under Worker's Compensation are not compensable under the university-sponsored Short Term Disability Program.
Lincoln, the University's designated leave administrator, will send a comprehensive intake packet to your home address which includes your rights and responsibilities when requesting leave under the FMLA and NSU Policy. Please make sure your mailing address and telephone contact information are updated prior to requesting a leave of absence.
While on leave you are required to periodically update the university’s designated leave administrator, and your immediate supervisor, with updates or changes in your leave status and your expected return to work date. Regular contact with your department allows for efficient and effective planning for the duration of your leave and return to work.
Generally, FMLA leave is unpaid. NSU requires employees to substitute accrued paid time off (sick, personal, and vacation time) for unpaid FMLA leave and prior to receiving benefits under the university-sponsored Short Term Disability Leave Program.
Remember that while you are on a leave of absence, university closures and holidays are not paid unless you have available paid time off or are approved for Short Term Disability reduced salary benefits.
During an approved leave, the accrual of sick, personal, and vacation time will stop until you return from leave.