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Whether you are a new employee, or an employee who has recently become eligible for benefits, the ICUBA Benefit Portal is your go-to resource for managing your medical, dental, vision, flexible spending, and life insurance benefit elections at NSU. The ICUBA Benefit Portal provides single sign on access to review your medical insurance claims and statements, access flexible spending, prescription pharmacy information, and much more.
Login to the ICUBA Benefit Portal via Sharklink when you need to:
If you are a new employee and eligible for benefits at NSU, you have 30 days from your date of hire to make elections. If you choose not to make benefit elections during your first 30 days, your next opportunity to enroll will be during NSU's Annual Open Enrollment period, or if you experience a qualified Life Event.
Who is a benefit eligible employee?
Employees working at least 28 hours per week can elect all benefits including medical
If you are new to NSU or have recently become eligible for benefits as an NSU employee, there are a few things to keep in mind regarding your eligibility. Some benefits are effective immediately (on your date of hire), while others are effective after you meet certain employment milestones.
Premium for medical, dental, vision, and flex spending are collected retroactive to your date of hire. Keep the following in mind after making your benefit elections:
Retroactive premium collection may be required depending on your hire date and how long you wait to make your elections.
There are special circumstances, outlined by the Internal Revenue Service which may allow you to make mid-year benefit election changes, referred to as Qualifying Life Events.
Qualifying Life Events can include, but are not limited to, changes in your eligibility, changes in your marital status, changes in your number of eligible dependents, changes in spouse/dependent eligibility such as their gain or loss of other qualified coverage, and certain changes in your employment status. For more examples, see the table in the next section labeled "Qualifying Life Event Examples."
Changes made to your benefits due to a life event must be consistent with each type of life event.
Consistency Example 1: An employee's dependent child ceases to be eligible for healthcare coverage under another plan, the employee may be permitted to change their current election to cover the dependent child on their healthcare coverage at NSU. However, the employee could not use this event to drop coverage for a spouse or another dependent currently covered under their healthcare plan.
Life Event Consistency Example 2: An employee's change in status event is a divorce, the employee may be permitted to change their current elections to remove their spouse from their coverage, but may not use the divorce to drop coverage for themselves or another covered dependent.
Please note: All election change requests must be initiated by you directly in the ICUBA Enrollment Portal at http://icubabenefits.org. Documentation to support the change request must be uploaded to your Employee File in the ICUBA Portal before the life event is reviewed and approved.
If documentation is not submitted before the end of the 30 day window the change request will be denied and rejected.
For more information download the Qualifying Events/Special Enrollment Periods PDF.
What is a Qualifying Life Event?
This section is not intended to be an exhaustive list, and does not contain examples for every available life event.
Some life events function similar to the Annual Open Enrollment Period and may allow for enrollment for the whole family.
The following are examples of common life events which may allow you to enroll or make changes to your coverage outside of NSU’s Annual Open Enrollment Period or your New Hire Enrollment window.
If you have a baby or adopt a child, you can add the child to your insurance policy within 30 days of birth.
Getting Married or Divorced.
If you get married, you can usually add your spouse to your insurance policy within 30 days of the date of marriage.
If you lose coverage through divorce, you can enroll within 30 days of the divorce finalization date.
Losing Other Coverage due to Turning 26.
If you lose coverage due to "aging out" of a parent’s plan when you turn 26, you may be able to elect coverage within 30 days of the loss of coverage.
Note: the loss of coverage is not necessarily your 26th birthday and will depend on how long you remain covered under your parent’s plan after attaining age 26
Eligible Dependent Employment Status Change.
If your spouse or other eligible dependent experiences a change in employment status that affects health insurance eligibility you may be able to make changes to your benefits within 30 days of the date of the change in eligibility.
Moving to the Unites States.
If your spouse or other eligible dependent moves to the US from outside of the country, they may be able to join the plan provided they can show their passport stamp within 30 days of arrival.
Spouse or Eligible Dependent Open Enrollment.
A spouse or other eligible dependent going through open enrollment with their employer can also count as a life event for the NSU plan.
For example, if your spouse declines coverage during their employer’s open enrollment they may join your plan within 30 days of their loss of coverage.
Documentation to support life events must be uploaded to the Employee File in the ICUBA Portal before the life event is reviewed and approved. If documentation is not submitted before the end of the 30 day window the change request will be denied and rejected.