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Mandatory Covid-19 Vaccination Policy for Employees

 

Purpose

Consistent with its duty to provide and maintain a workplace that is free of recognized hazards, Nova Southeastern University (“NSU”) has adopted a Mandatory Covid-19 Vaccination Policy for Employees. This policy is intended to safeguard the health and well-being of employees and their families, our students, visitors, and others who spend time on our campuses and in our facilities from Covid-19’s infectious conditions that can be reduced through an effective mandatory employee vaccination program. This policy complies with all state and local laws and is based upon guidance provided by the Centers for Disease Control and Prevention (CDC) and public health and licensing authorities, as applicable.

 

Scope

This policy applies to all NSU employees: faculty (including regular full-time and part-time faculty, administrative faculty, and adjunct faculty), regular full-time and part-time non-faculty staff, temporary employees, and individuals receiving offers of employment in any of these categories. This policy does not apply to students, vendors, or visitors. This policy applies only to the requirement for completion of the Covid-19 vaccine and does not supersede or otherwise limit any current or future requirements by NSU’s colleges and/or administrative units for proof of an employee’s receipt of other vaccines or compliance with health and safety requirements. Compliance under this policy may require recurrent vaccinations or boosters on an annual or recurrent basis consistent with U.S. Food and Drug Administration labeling and CDC recommendations.

 

Policy

The initial deadline for an employee’s completion of the Covid-19 vaccine is September 20, 2021. On or before this date, all employees must either: (a) accurately and truthfully enter the date of the completed vaccination into the NSU Vax Max portal (i.e., receipt of second dose in a 2-dose series vaccine such as Pfizer or Moderna, or receipt of a single-dose vaccine, such as Johnson & Johnson) or (b) obtain an approved Office of Human Resources (OHR) vaccine exemption (with specification of any reasonable accommodation if applicable and available). For purpose of compliance with this policy, an employee is considered to have completed the Covid-19 vaccination two weeks after the receipt of either the single dose or 2-shot vaccine series to enable antibodies to develop. The process for seeking an accommodation is explained below. Individuals receiving offers of employment will be required to comply with this policy prior to the commencement of employment.

Employees who do not fulfill one of these two requirements will be placed on unpaid leave for up to forty-five (45) calendar days. During this time period, employees who either submit information through NSU Vax Max of a completed vaccination or receive an approved OHR vaccine exemption will be authorized to return to duty subject to operational needs. If at the end of the unpaid leave period an employee has not completed vaccination, his/her continuing employment status will be determined by OHR, and the employee may be subject to separation at NSU’s discretion.

Individuals receiving offers of employment are required to timely comply with this policy prior to the commencement of employment by providing either proof of a completed vaccination or receipt of OHR vaccine exemption approval. Individuals receiving offers of employment from NSU who do not timely comply with this policy will have their offer of employment rescinded.

To establish that they have been fully vaccinated, employees are required to enter vaccine information accurately and truthfully into the NSU Vax Max portal. Any falsification of vaccine information will subject an employee to potential disciplinary action up to and including termination of employment.

NSU will assist employees by providing on-site access to immunizations at its Davie campus (subject to vaccine availability) or identifying sites where employees may receive the vaccinations. If requested and subject to scheduling requirements of the college or administrative unit, employees shall be provided release with pay from their scheduled work time (for up to two hours) to obtain a vaccination injection.

 

Request for Vaccine Exemption and Accommodation

To assist any employee who has either: (a) an underlying medical condition or disability that contraindicates administration of the Covid-19 vaccine, (b) pregnancy or pregnancy-related medical condition, or (c) an objection based upon a sincerely held religious belief, practice, or observance, NSU will provide exemption from the vaccination requirement and engage in an interactive process to determine if a reasonable accommodation can be provided so long as it does not create an undue hardship for NSU and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the employee. (Refer to the Exemption from Mandatory COVID-19 Vaccination information page for further details.)

To request an exemption from the vaccination requirement for one of the above reasons, employees are required to submit a completed Request for Exemption from Mandatory COVID-19 Vaccination & Reasonable Accommodation Form to OHR.  Employees who submit their request with supporting documentation before September 1, 2021 should receive a determination from OHR before the September 20, 2021 deadline. Employees are encouraged to submit their requests as soon as possible. Employees may request an exemption and seek workplace accommodation without fear of retaliation.

After receipt of an employee’s request for exemption, OHR will review the documentation submitted and, if the exemption is approved, engage in the interactive process with the employee to clarify the nature of the request, determine exemption eligibility, and identify potential reasonable accommodations (with assistance from his/her supervisor, and/or college/unit administration where necessary). Accommodations will be granted where they do not create an undue hardship for NSU and/or do not pose a direct threat to the health or safety of others in the workplace and/or to the employee.

 

If an employee believes that s/he has been treated in a manner not in accordance with this policy, please notify OHR immediately via Director of Benefits Arlene Walsh at awalsh@nova.edu, extension 27873.

 

Click here for Frequently Asked Questions.

 

 

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