Zoom Virtual Conference Information

At TQR, we have done everything possible to prepare for a successful conference event. If there is an internet interruption, we will have the conference back online as quickly as possible. In the event one zoom room is temporarily unavailable, please join another breakout room, until we get it back up. We will be using our conference page and email account to provide the most up‐to‐date program and links.(https://www.nova.edu/academic-affairs/tqr-annual-conference/index.html)   

Please note there will be a room moderator in every breakout room. We will do our best to assist you with the technical details of presenting online. You can improve your chance of a smooth and seamless presentation by practicing both your presentation and utilizing Zoom prior to the event. Below, we have some tasks for you to review. Please let us know if you need any further assistance.

BEFORE THE CONFERENCE:

• Download Zoom at https://zoom.us/download.
• Create a space for your presentation. Make sure the lighting is good and the background noise is minimal.
• Test your audio (speakers and microphone) and video (webcam) equipment and make sure it works. You can do this right within Zoom. Using video during the conference will be your option.
• If you are a presenter, practice using screen
• Check your internet connection at speedtest.net. Your download speed should be around 5. If it is not, you may want to consider not using your video during the event. 

STARTING THE CONFERENCE:

• Log into the conference by clicking on the provided zoom link. When logging into your session, please note that unless you are the first presenter of the day or after a break, there will be someone else presenting.
• When attending a session, all attendees will be asked to mute their microphones. This will reduce the possibility of feedback. 

GENERAL INFORMATION:

• As an attendee, look over the program schedule and select the presentation you wish to attend.
• To join a session, point your cursor at the link and click on it to enter that specific breakout room.
• As an attendee, you can move freely between breakout rooms. We ask that when you leave a breakout room, you click the “leave meeting” button. You are then free to click the link to the breakout room of your choice.

PRESENTERS:

• If you have any issues logging onto the system for your presentation, please email your issue and phone number to tqr@nova.edu. This email will be closely monitored throughout the event.
• During your presentation, be sure to share your presentation visually by utilizing screen share. If you plan just to talk without a visual, please disregard this.
• During your presentation, if you need anything, please ask your room moderator.
• When you have five minutes remaining, the moderator will notify you that it is time to take questions.
• At the end of your session, you may stay for the next presentation. The moderator will cancel your screen share and ask you to mute your mic (or they will do it for you).

ZOOM PREPARATIONS

Choose a device to utilize for your conference presentation. Be sure to go to www.zoom.com and download their newest version of Zoom. If you are using an institutional account, it is likely you are already using the most up‐to‐date version.

Please be sure to practice using Zoom prior to your presentation. Familiarize yourself with the audio test, video sharing, mute, and screen sharing buttons. If you are using Microsoft Office PowerPoint, please practice using the software on Zoom.