Nova Southeastern University

The university has designed suitable areas in most buildings for the purpose of providing a place to post notices. The purpose of this set of procedures is to outline guidelines for the general posting and distribution of publicity material(s) as well as provide guidelines for the use of designated places within the University Center for the posting of said material(s).

Guidelines

• Publicity materials should not be posted or distributed until appropriate approval has been received.
• All announcements shall indicate the name of the individual or group sponsoring the notice and receive approval from the appropriate facility manager.
• Publicity material(s) shall be posted only on bulletin boards or other approved areas designated in this policy.
• Under no circumstances shall any publicity material be placed, written, or painted upon any surface (interior or exterior) including, but not limited to trees or shrubs, cars, poles, signs, doors, windows, walls, sidewalks, or other campus structures.
• The primary advertising message may not promote alcohol or other drugs.
• Phrases or pictures promoting these substances must be avoided.
• Material must not contain statements or pictures that would reasonably be perceived as offensive or insensitive to any group on the basis or religion, ethnicity, age, disability, gender or sexual orientation.
• Announcements failing to meet these requirements will be removed without notice.
• The distribution of any publicity material(s) shall be consistent with the orderly conduct of the university’s affairs, the maintenance of university property, and the free flow of traffic and persons.
• Efforts must be made to avoid litter.
• Distribution by means of personal solicitation, accosting individuals, hawking, or shouting is strictly prohibited.
• Violations of this policy constitute violations of university policy and will be addressed through the appropriate disciplinary channels.

Designated Locations and Procedures

The University Center is divided into (5) designated areas. Only registered student organizations, academic units and university departments and approved non-university entities may publicize in the University Center. The (5) designated areas are:

• The University Center
• The RecPlex
• Don Taft University Center Arena
• Shark Dining Areas
• Farquhar Fine Arts Department

All publicity intended for the University Center must be approved by the appropriate designated area manager.

• University Center Common Areas- The Office of Student Activities, Office Suite 1235
• The RecPlex – Campus Recreation Office, Office Suite 1235, University Center
• The Don Taft University Center Arena -, Office Suite 1218, University Center
• Shark Dining Area - The Student Union Office, Office Suite 1235, University Center
• Farquhar Fine Arts Department – 2nd Floor, University Center

University Center Common Area Policy

• All publicity must be approved prior to posting or distributing.
• Allow forty-eight (48) hours for approval of all publicity.
• Approval of all publicity will be indicated by the placement of an ink stamp on the publicity.
• The stamp will have a date of expiration fourteen (14) days from when it is posted.
• A Student Activities staff member will be responsible for the posting and removal of all publicity in the designated area.
• Publicity may be displayed as indicated below:

Easels

• Easels are only allowed at the North and Main Lobby entrances as well as throughout the UC Atrium.
• All easels are supplied by the Student Union. Only one easel at each entrance is permitted at one time per sponsored group.
• Publicity may be rotated during the 14 day period at the discretion of a professional staff member.
• All posters will be disposed of on the end of the fourteenth (14) day.

Window/Glass Posters

• Window/Glass posters are only allowed in the Flight Deck and at the North Information Desk.
• All posters placed on the windows of The Flight Deck and on the glass partition located behind the North Entrance Information Desk must be a vertical size E (34” x 44”) double sided printed poster (this service is available in the Main Library).
• All posters will be disposed of on the end of the fourteenth (14) day.

Table Tents

• Table tents are only allowed in the Flight Deck, Flight Deck Patio, Shark Dining area, the Pit area, 2nd and 3rd floor University Center lounge areas.
• The Office of Student Activities will supply clear plastic table tents for the above mentioned locations.
• All inserts for the table tents must be designed as a 4x6 vertical postcard.
• A maximum of 120 table tents are available as displays.

Other

• All other publicity material(s) (i.e., flyers, , floor signs, banners, easels, displays, etc.) must receive written approval from the Director of the designated area prior to posting in the University Center.
• Three (3) violations of the posting policy in the University Center may result in the loss of posting privileges in the building for an amount of time set by the Director.

In order to maintain a neat appearance and conformity throughout the Alvin Sherman Library, Research, and Information Technology Center, the Alvin Sherman Library must approve all signs (including flyers, leaflets, handbills, posters, advertisements, and other similar announcements/ publicity, etc.).
Approval for signs will be granted through the Coordinator of Events and Facilities. The Alvin Sherman Library maintains the right to reject or remove any sign. Signage will be posted by the Coordinator of Events and Facilities. Priority will be given to materials for Alvin Sherman Library events, NSU events, and partnering agencies. Signage requests from commercial or unaffiliated organizations will not be considered for posting.
Posting of signs must meet the following criteria:

• Signs will be posted only on surfaces specifically designated for this purpose by the Coordinator of Events and Facilities.
• Materials posted must not overlap/ cover other signs.
• Signs written in a foreign language must be accompanied by an English Translation
• Signs that constitute a health/ safety hazard will not be posted and will be removed.
• Individuals who post signs themselves against policy are responsible for any property damage or personal injury
• Acceptance of signs for posting does not imply approval or disapproval by the Alvin Sherman Library of the ideas and opinions expressed.
• All sighs shall be temporary. The Alvin Sherman Library reserves the right to establish reasonable time limits for all signs.
• Signs posted by individuals against policy will be removed.
• Contact information for the Coordinator of Facilities and Events (954) 262-4612 Fax: (954) 262-3805 email: librooms@nova.edu

• Any material related to NSU (organization, activity, etc.) must be approved by the Assistant to the Dean or the ASA attendant at the reception desk.
• One flyer maybe posted on the bulletin board in the lobby and one placed on an easel by the front door.
• One (1) easel is allowed to remain in the lobby for two (2) weeks. The easel must be provided by the student or organization. The poster must be picked up 2 weeks after it has been placed.
• The poster must be a size E.
• A maximum of twenty-five (25) flyers may be placed on the reception desk or on the side table, but must be approved before by the Office of the Dean.
• Any type of other publication (i.e. sidewalk chalk) is subjected to approval by the Assistant to the Dean at x7295.

• Non-Business Materials must be approved Larry Goerig and Business school Materials must be approved by Carla Withrow. Their offices are located in the DeSantis Building .
• All signage and postings must be displayed on the west side of the reception desk area. Other locations are available to Business school groups.
• There are plastic sign holders at the entrance of every classroom where you may post flyers (the day of the event only). Tape (of any kind) is not to be used on the wall or doors of the Carl DeSantis Building.
• Banners are allowed only during the day of the event and must be tied to the banisters, not taped.
• Only four (4) copies of the material are allowed to be pinned to bulletin board (1 on each board).
• One (1) poster on an easel is permitted if the easel is provided. This is allowed to showcase.
• Twenty-five (25) flyers may be placed on the front desk if they are approved beforehand.

• If you have any questions or require any further information please contact Event Coordinator, April Mitchison at (954) 262-1521
• Outside users must first contact the Facilities Management office at (954) 262-8823 to obtain permission to utilize space within the Health Professions Buildings.
• Tape (of any kind) is not to be used on the walls, windows or doors of any of the six buildings in the Health Professions Division. We do provide many bulletin boards throughout HPD areas for information signs or postings that are letter sized. Tripods that are personalized for your program can be set up anywhere, with directions, etc. on the signs at any location, entrances, etc.
• Food and drinks of any kind (water is the exception) are strictly forbidden in many classrooms, all study rooms and all of the auditoriums. These items stain our carpets and cost NSU money for repair or replacement, besides many calls for pest control.
• If you find it necessary to move around the tables and chairs in the classrooms, please be kind enough to return them to classroom style when you leave.
• For information on parking and parking decals, please contact Public Safety at (954) 262-5516 or (954) 262-8999.

• All materials should be submitted to the Office of Information Services in room M305 or ois@nova.edu.
• There are two (2) bulletin boards on the third (3rd) floor that are designated for student postings.
• Flier may not exceed 8 ½ x 11 inches.
• Any flier hung without OIS will be removed.
• Not permitted:
  • Easel posters for student organization events inside the lobby.
  • Postcards, handbills, or table tents on lobby tables.
  • Postings outside the building on posts, railings, tables.
  • Postings inside classrooms.
  • Posting on walls, windows, elevators, and bathrooms.
• Easel displays and tabletop materials inside the first floor lobby are permitted for administrative and academic purposes only. They can be displayed for two (2) weeks, but may remain if space is available. Arrangements must be made through OIS prior to posting.

• All publicity must be reviewed and approved by the Office of the Dean. Fliers that are stamped as approved can be posted on designated bulletin boards in the building. You may contact (954) 262-5700 or go to Room 2020 for approval and additional information.

• Each student organization is assigned a bulletin board for their publicity information and is identified with a number in the lower right hand corner. To request a board please contact teamslce@nova.edu. Content may not exceed the boundaries of the board or cover the frame. Boards for student organizations must be assigned by the Student Government Association and Boards for Academic Divisions must be assigned by ADA or the Office of Operations in Farquhar.
• General bulletin boards are available for the NSU community and are labeled on the lower right hand corner. Fliers 11 x 17 inches may be posted on the General Boards with permission by the Office of Operations. To obtain approval, please go to room P132 or P133. Once the fliers are approved, students may post them and are required to remove them after the event. Banners can be hung outside the building during an event but not posted on columns or railings and must be taken down when the event ends.
• Not permitted
  • Easel posters for student organization events inside the lobby.
  • Postcards, handbills, or table tents on lobby tables.
  • Postings outside the building on posts, railings, tables.
  • Postings inside classrooms.
  • Posting on walls, windows, elevators, and bathrooms.
  • Easel displays and tabletop materials inside the first floor lobby are permitted for administrative and academic purposes only. They can be displayed for two (2) weeks, but may remain if space is available. Arrangements must be made through OIS prior to posting.

Any publicity or signage to be posted in the Law Center must be approved by the Facilities Manager or his or her designee. The building Manager will also put up the poster in the Atrium and the Student Vending Area.

All material(s) need to go though Maria Lemme at 954-262-8940.

All material will be submitted through the Marketing Manager of Chartwells. The type of publications placed in these areas can/will be limited to table tents, flyers, and posters. The umber of each material will be limited by the number of tables the Manager decides to utilize for advertising at each restaurant.

Student organizations may advertise in The Current at discounted rates. Student organizations may also submit calendar events and news briefs to be published at no cost. Organizations interested in advertising in the newspaper should contact the Business Manager at 954-262-8461; for all other items, the Editor-in-Chief may be contacted at 954-262-8455. In order to appear in the next issue, all advertising must be submitted by 5pm Wednesday. Advertising Manager or advisor will approve all material submitted.

Student organizations may publicize on WNSU Radio X 88.5 FM at discounted rates. Public service announcements are also accepted without any costs. Organizations interested in publicizing on the radio station should contact the Business Manager at 954-262-8457. Content is approved by Michelle Manley. Rates can be found at http://www.nova.edu/radiox/business.html. Deadlines depend on the desired amount of “air time.”

• Student organizations can advertise events on the University’s web calendar
• Official student clubs or organizations sponsored by the University may create and maintain web pages with the organization as the focal point. A designated club member possessing the requisite computer skills must be appointed by the club or organization to serve as the webmaster. The webmaster will be responsible for creating and maintaining the organization’s webpage with approval from the Office of Student Activities. The webmaster may obtain a copy of the Information Provider Agreement (IPA) form online at http://www.nova.edu/common-lib/policies/ipa.html.
• More information and the policy on the use of material in web pages can be found at http://www.nova.edu/common-lib/policies/copyright.html For assistance with print and non-print copyright clearances, call Media Services at 954-262-4920. Individuals and departments creating web pages must secure rights to all material copyrighted by others, including but not limited to, text, images, and sounds, before using such material for their web pages. If there are any questions regarding copyright permission of Publications Department at 954-262-8850 for guidance.