Policies and Procedures
The university has designed suitable areas in most buildings for the purpose of providing a place to post notices. The purpose of this set of procedures is to outline guidelines for the general posting and distribution of publicity material(s) as well as provide guidelines for the use of designated places within the Don Taft University Center for the posting of said material(s).
Publicity materials should not be posted or distributed until appropriate approval has been received. All announcements shall indicate the name of the individual or group sponsoring the notice and receive approval from the appropriate facility manager.
Publicity material(s) shall be posted only on bulletin boards or other approved areas designated in this policy. Under no circumstances shall any publicity material be placed, written, or painted upon any surface (interior or exterior) including, but not limited to trees or shrubs, cars, poles, signs, doors, windows, walls, sidewalks, or other campus structures.
The primary advertising message may not promote alcohol or other drugs. Phrases or pictures promoting these substances must be avoided. Material must not contain statements or pictures that would reasonably be perceived as offensive or insensitive to any group on the basis or religion, ethnicity, age, disability, gender or sexual orientation. Announcements failing to meet these requirements will be removed without notice.
The distribution of any publicity material(s) shall be consistent with the orderly conduct of the university's affairs, the maintenance of university property, and the free flow of traffic and persons. Efforts must be made to avoid litter. Distribution by means of personal solicitation, accosting individuals, hawking, or shouting is strictly prohibited.
Violations of this policy constitute violations of university policy and will be addressed through the appropriate disciplinary channels.
Designated Locations and Procedures
The Don Taft University Center is divided into (5) designated areas. Only registered student organizations, academic units and university departments and approved non-university entities may publicize in the Don Taft University Center.
The (5) designated areas are:
- Student Activities
- The RecPlex
- SMG Management Company
- Shark Dining
- Farquhar Fine Arts Department
All publicity intended for the Don Taft University Center must be approved by the appropriate designated area manager and stamped for posting.
- Don Taft University Center Common Areas - Student Activities Office, Suite 1235
- The RecPlex - Campus Recreation Office, Suite 1235
- The Arena - SMG Management Company, Suite 1218
- Shark Dining Area - TBA
- Farquhar Fine Arts Department - TBA
Don Taft University Center Common Area Policy
Allow twenty-four (24) hours for approval of all publicity. Approval of all publicity will be indicated by the placement of an ink stamp on the publicity. The stamp will have a date of expiration fourteen (14) days from when it is posted. A Student Activities staff member will be responsible for the posting and removal of all publicity in the designated area.
Publicity may be displayed as indicated below:
Easels are only allowed at the North and Main Lobby entrances. All easels are supplied by Student Activities. Only one easel at each entrance is permitted at one time per sponsored group. Publicity may be rotated during the 14 day period at the discretion of a professional staff member. All posters will be disposed of on the end of the fourteenth (14) day.
Window/Glass posters are only allowed in the Flight Deck and at the North Information Desk. All posters placed on the windows of The Flight Deck and on the glass partition located behind the North Entrance Information Desk must be a vertical size E (34"x 44") double sided printed poster (This service is available in the Main Library). All posters will be disposed of on the end of the fourteenth (14) day.
Table tents are only allowed in the Flight Deck, Flight Deck Patio, Shark Dining area, the Pit area, 2nd and 3rd floor University Center lounge areas. Student Activities will supply clear plastic table tents for the above mentioned locations. All inserts for the table tents must be designed as a 4x6 horizontal postcard.
All other publicity material(s) (i.e., flyers, posters, table tents, floor signs, banners, wall murals, message boards, televisions, easels, displays, etc.) must receive written approval from the Director of the designated area prior to posting in the Don Taft University Center.