Announcements and Updates

2014 NSF Proposal and Award Policies and Procedures Guide (posted 2-24-2014)

Please note there is a new version of the NSF Proposal & Award Policies and Procedures Guide which will be applicable to proposal submissions with due dates on or after Feb 24, and awards issued on or after February 24.  The link to the new guide is http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf14001&org=NSF .

The revised Terms and Conditions will apply to all new NSF awards and funding amendments to existing NSF awards issued on or after February 24, 2014. Each set of terms and conditions is accompanied by a comprehensive summary of the changes made to that document. In addition to clarifications and other changes made to the conditions, the significant change involved supplementing the Program Income Article with information on the annual program income reporting requirement. 

Revisions have been made to the following documents: 

These Award Terms and Conditions are available electronically at: http://www.nsf.gov/awards/managing/award_conditions.jsp?org=NSF.

2014 NIH Regional Seminar on Program Funding and Grants Administration in Baltimore, MD (posted (2-22-2014)

The NIH Regional Seminar on Program Funding and Grants Administration offers an unparalleled opportunity for participants to gain a better perspective of NIH policies and programs, network with their peers, gather helpful NIH contacts, and to return to their offices and/or labs with inside information, resources, and tools to assist in obtaining and managing NIH awards.

The NIH Regional Seminar is intended for those new to the grants process, including sponsored project officers and departmental administrators, investigators, faculty, graduate students, etc. Over the course of two days, it also provides an opportunity to those with more experience to obtain updates on grants policies and procedures. Approximately 600-800 attendees are expected, providing extended opportunities for sharing and learning from peers as well as NIH experts. Due to the popularity of these seminars, early registration is highly recommended (plus you can take advantage of special rates). Space is limited.

An optional NIH Electronic Research Administration (eRA) workshop is offered the day before the 2-day seminar. This workshop will be one full day for one price. It is designed for administrators and investigators who are new to working with NIH, using the eRA Commons and desire a better understanding of the overall electronic grants process.

Make plans to participate in the seminar in Baltimore, Maryland, June 25-27, (REGISTRATION NOW OPEN)

NSF Workshop on NSF Funding Opportunities: Rethinking Undergraduate STEM Education (posted 2-21-2014)

Loyola Marymount University’s Seaver College of Science & Engineering, in conjunction with the Office of Research & Sponsored Projects, cordially invite you to a workshop presentation by NSF Program Director Jeffrey Forbes followed by a mock panel review session on Friday, March 14, 2014 from 9:00 a.m. to noon at William H. Hannon Library 3rd Floor, Von der Ahe Suite. This workshop will provide an overview of the National Science Foundation and its funding programs - focusing primarily on programs from the Directorates for Computer & Information Science & Engineering (CISE) and Education & Human Recources (EHR).

The workshop will provide tips on how to write effective NSF grant proposalsby explaining and exploring all aspects of the proposal review process. NSF is in the process of evaluating and rethinking its programs in support of science & engineering education both within EHR and the research directorates. A particular focus has been on initiatives that support undergraduate STEM education such as undergraduate education. RSVP to orsp@lmu.edu

Attention NSF Awardees: Program Income Reporting Beginning March 1, 2014 (Posted 2/14/2014)

As part of the release of the 2014 Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 14-1), all awardee organizations will be required to submit a Program Income Reporting Worksheet in Research.gov beginning March 1, 2014 in order to report the amount of program income earned and expended between October 1, 2012 and September 30, 2013. This first report will be due to NSF no later than March 31, 2014. Awardee organizations will subsequently be required to submit the Program Income Reporting Worksheet by October 31st each year to report the amount of program income earned and expended during the previous Federal fiscal year (October 1 – September 30). NSF policies related to program income can be found in Chapter III.D.4 of the Award and Administration Guide (AAG).

Program income is defined as gross income earned by the awardee organization that is directly generated by a supported activity or earned as a result of NSF-funding.  This includes but is not limited to fees for services performed, the use or rental of real or personal property acquired under the grant, the sale of commodities or items fabricated under the grant, and license fees. Interest earned on advances of Federal funds is not program income.

Research.gov is updated with a Program Income page, which contains additional information and the Program Income Reporting Worksheet. For assistance on completing the worksheet, please reference the Program Income Quick Reference Guide.

Super Circular: OMB Uniform Guidance (Posted 2/3/2014)

Office of Management and Budget (OMB) is streamlining the Federal government's guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards.  OMB released the Uniform Guidance, commonly now being referred to as the “Super Circular”, on December 26, 2013 in an effort to consolidate eight grants-related circulars into a uniform regulation applicable to all grant recipients. The new guidance is available at Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

On Monday, January 27th, COFAR held a training webcast for more than 5,000 registered viewers, on the major updates to OMB’s recently reformed guidance on Administrative Requirements, Audit Requirements and Cost Principles for Federal Financial Assistance (2 C.F.R. 200). The presenters provided the public with a comprehensive overview of the guidance, insight into the COFAR’s deliberative process during the two year development process, and addressed frequently asked questions. The Uniform Guidance will be implemented one year from publication on December 26, 2014. OMB and the COFAR will continue to engage Federal and Non-Federal stakeholders over the next year to facilitate a smooth implementation process.

Participants Included:

Links to the Uniform Guidance 1-27-14 Training Webcast
COFAR Training Intro 1-27-14
http://youtu.be/SOET4b-7my8

COFAR Training Administrative Requirements 1-27-14
http://youtu.be/BP3l3PjI1JQ

COFAR Training Cost Principles 1-27-14
http://youtu.be/q0rWXdy2ICM

COFAR Training Audit Requirements 1-27-14
http://youtu.be/g-U8HGbbC-Y

Links to the Training Webcast Presentation Slides
COFAR Training Administrative Requirements 1-27-14 Slides
COFAR Training Cost Principles 1-27-14 Slides
COFAR Training Audit Requirements 1-27-14 Slides

To receive future announcements, information on upcoming webcasts, and other resources on the uniform OMB guidance, please complete the form at COFAR Mailing List Registration to register.

OSP will be issuing further announcements as more information about this guidance becomes available.

NIH Extends Deadlines (Posted 2/2/2014)

Due to the system issue preventing NIH’s retrieval of grant applications from Grants.gov since Friday morning (1/31/2014), NIH is extending the submission deadlines for applications due Friday, January 31, and Monday, February 3, to Tuesday, February 4. These applications need to be submitted, per NIH policy, by 5 p.m. local time of the submitting organization on the deadline datePlease see NIH Guide Notice NOT-OD-047 for details.

NIH Salary Cap Increased (Posted 1/21/2014)

NIH has just issued their guidance on the brief extension of the Continuing Resolution through January 18, 2014.

The NIH Salary Cap was increased per Executive Order 13655 by President Obama on 12/23/13 to go into effect on 1/12/2014. It should be noted, that the Executive Level II was increased by 1 percent from $179,700 to $181,500 that became effective January 12, 2014. This applies, but is not exclusive to: NIH, SAMHSA, AHRQ, CDC and HRSA.

See Notice: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-043.html

2015 President’s Faculty Research and Development Grant (PFRDG) Competition is Now Open (posted 1/16/2014)

Applications for the FY2015 PFRDG competition are due by Friday, March 14th 2014 at 5:00pm. Please visit the grant website http://www.nova.edu/cwis/vpaa/facscholar/index.html regarding guidelines, application, and other relevant information.

 A review of the PFRDG guidelines and procedures for potential applicants will be conducted on Wednesday, January 29, 2014 from 1:00 to 2:00 p.m. and Thursday, February 6, 2014 from 11:00 to 12:00 p.m.

LOCATION: 3424 S. University Drive, University Park Plaza North, Room 110 (front section of the  UPP micro lab) in UPP North, Room 110L. Please R.S.V.P with Rae Levenson at (954) 262-7509.

Application Due Date Adjustments Based on Grants.gov Scheduled Downtime December 6-9, 2013 NOT-OD-14-022 (Posted 11/18/2013)

Grants.gov plans to take their service offline from Friday, December 6, 2013 at 12:01 am until Sunday, December 8, 2013 at 11:59 pm Eastern Time to perform critical maintenance (Grants.gov Calendar).

To accommodate this extended outage, the following application submission due dates have been adjusted:

Funding Opportunity

Original Due Date

New Due Date

PAR-12-174

December 6, 2013

December 10, 2013

PAR-12-175

December 6, 2013

December 10, 2013

PAR-12-176

December 6, 2013

December 10, 2013

F Series Fellowships*

December 8, 2013

December 10, 2013

PAR-12-297

December 9, 2013

December 10, 2013

*The F31 Diversity Fellowships due date remains December 13, 2013

Revised NIH Grants Policy Statement NOT-OD-14-001 (posted 10/29/2013)

The revised NIH Grant Policy Statement is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2013. However, the October 2012 NIHGPS continues to be the standard term and condition for all NIH grants and cooperative agreements with budget periods that began between October 1, 2012 and September 30, 2013.

While this revision does not introduce any new material for the first time, it incorporates new and modified requirements, clarifies certain policies, and implements changes in statutes, regulations, and policies that have been implemented through appropriate legal and/or policy processes since the previous version of the NIHGPS dated 10/1/2012. The document is available at http://grants.nih.gov/grants/policy/nihgps_2013/index.htm. Summarized significant changes that are implemented with the October 1, 2013 NIHGPS are available at http://grants.nih.gov/grants/policy/nihgps_2013/Significant_Changes_NIHGPS_2013.pdf.

Revised due dates for NSF funding opportunities that fall between October 1-25
(posted 10-25-2013)

Revised due dates for NSF funding opportunities that fall between October 1-25 have been posted on the Resumption of Operations webpage on the NSF website at: http://www.nsf.gov/bfa/dias/policy/postshutdown.jsp.  These revised dates apply whether the proposal is being submitted via the NSF FastLane System or Grants.gov.  Due to compressed proposal deadlines resulting from the shutdown, proposers are advised that they may experience a delay when contacting IT Help Central with technical support questions.  Frequently asked questions regarding these date changes also are available on the Resumption of Operations page. 

Questions regarding the specific funding opportunity should be directed to the cognizant NSF program officer(s) identified in the funding opportunity.  General shutdown questions should be directed to policy@nsf.gov.

Revised Guidance on Resumption of NIH Extramural Activities Following the Recent Lapse in Appropriations NOT-OD-14-007 (posted 10-25-2013)

Responding to input from applicants and reviewers, NIH has reevaluated the plans for rescheduling initial peer review meetings that were cancelled due to the government shutdown. NIH will now reschedule most of the 200+ missed peer review meetings so that most applications are able to be considered at January 2014 Council meetings. Please click on the link provided above for complete information. This Notice supersedes NOT-OD-14-003.

New NIH Deadlines (NOT-OD-14-003) (Posted 10/21/2013)

eRA systems should be available for use by the applicant/grantee/reviewer community on Monday, October 21.

All October grant application due dates have been rescheduled as follows:
Standard Due Dates:

Activity Code

Original Due Date

New Due Date

R01s, U01s (New)

October 5

November 12

Ks (New)

October 12

November 12

R03s, R01s, R34s, R36s (New)

October 16

November 18

R15s (All)

October 25

November 18


Please read the NIH announcement NOT-OD-14-003 for detailed information on Special Due Dates, Exceptions, rescheduled Peer Review Meetings, and other grant related activities. For all inquiries, please contact NIH Grants Information
Telephone: 301-435-0714, Email: grantsinfo@od.nih.gov

Interim Guidence on Resumption of NIH Extramural Activities (Posted 10/18/2013)

NIH confirms (NOT-OD-14-002) that all October grant application submission deadlines will be rescheduled to the November timeframe (specific dates to be announced in a future Notice) and expects eRA Commons will be available for public access on Monday, October 21.

Update on Federal Government Operations
(Posted 10/17/2013)

A continuing resolution has passed, effective Thursday, October 17 and the government shutdown has ended for now.    Many agency websites are up and running.  Updates regarding federal agency proposal and reporting deadlines are forthcoming.  Specific updates from NSF and NIH are as follows:  

National Science Foundation (NSF):    Fastlane is operational.  The Fastlane homepage includes the following announcement “There is a continuing Resolution in place for NSF effective Thursday, October 17, 2013.  NSF systems are now up and operational. No decision has been made regarding missed proposal deadlines or panels.  Please check back at a later time for more up to date information.”

 National Institutes of Health (NIH): NIH is back to work and planning how to handle missed application deadlines, review meetings, etc. Current guidance is posted at http://grants.nih.gov. Additional information will be posted and published in the NIH Guide as quickly as can be made available.

Updates on Government Shutdown due to Funding Lapse


Due to the lapse in federal funding, the U.S. federal government has shut down.  Please be aware that information on federal agency web sites may not be up to date, transactions may not be processed and agencies will generally not be able to respond to inquiries until appropriations are enacted. All federal agencies have posted their contingency plans on the Office of Management and Budget website, which can be accessed at http://www.whitehouse.gov/omb/contingency-plansAdditional information and updates related to the shutdown are available from the SRA International website at http://www.srainternational.org/sra03/template/tntbAB.cfm?id=6008.

Federal grant proposal and award support will be affected.   Generally speaking, Grants Officials at federal agencies will not be available and electronic research administration systems will be down until the government resumes operation.  Unless specifically notified to stop work, performance under grants and cooperative agreements can continue (payments may be delayed during the lapse in appropriations).  Grants.gov is anticipated to remain operational with reduced support staff, however, applications will not be able to processed by the various agencies until such time as authority and funding to return to normal business operations are restored.

Specific updates from National Institutes of Health:    The eRA Commons will not be operational during the period of funding laps NIH staff are not able to send or receive email messages or update website information.  Applicants are encouraged not to submit applications during the period of the funding lapse.  Adjustments to submission dates will be announced once government operations have resumed.    The best course is to wait until operations resume and a Notice in the NIH Guide adjusting application dates is posted.  Initial peer review meetings amd Advisory Council Review meetings  are not able to be conducted, and NIH computer systems that support review systems will also not be functional.  The eRA Commons will not be accessible for submission of progress reports, and NIH staff will not be available to receive paper progress reports.  No NIH grant awards will be able to be processed during the funding lapse.    For additional information, please see NOT-OD-13-126.

Specific updates from National Science Foundation (NSF):     NSF websites and business applications will down until further notice.   FastLane proposal preparation and submission will be unavailable.  Once normal operations resume, NSF will issue guidance regarding funding announcements that were due during the government shutdown, which will be disseminated via a FastLane Advisory and other electronic methods.  Current awardees may continue performance under their NSF awards during the shutdown, however NSF cannot authorize costs exceeding available award amounts or obligate additional funds during the shutdown.  Reports will not be able to be submitted via Research.gov (reports can be submitted as soon as possible after NSF systems are available).  For additional information, visit https://www.fastlane.nsf.gov/a0/fastlane_news.jsp.

 NIH to Require Use of Updated Electronic Application Forms

NIH will be transitioning to updated electronic application forms packages for applications with due dates on or after September 25, 2013.    This requirement includes electronic applications submitted under the continuous submission policy, administrative supplement requests (Type 3), change of organization requests (Type 6) and change of grantee/training institution requests (Type 7) submitted September 25, 2013 and beyond.  Individual Research Career Development Award Programs, Institutional Training and Career Development Programs, and Individual National Research Service Awards applicants will need to use the updated forms for deadlines on or after January 25, 2014.  For full details about the updated forms packages, changes from previous versions, and applicability, see NOT-OD-13-074.

Availability of a Test (Beta) Version of the Science Experts Network (SciENcv)

NIH announces (NOT-OD-13-114) the availability of a test or beta version of the Science Experts Network (SciENcv). This new electronic system will enable researchers to easily assemble the information to populate an NIH biographical sketch by extracting information from NIH eRA Commons and PubMed. In addition, SciENcv will permit users to link their data to a persistent, unique identifier offered by ORCID. The goal of SciENcv is to reduce the burden associated with creating and maintaining federal biosketches while accommodating the need to describe scientific contributions.

Users can get to SciENcv by going to the NCBI sign-in page at https://www.ncbi.nlm.nih.gov/account/. Users also are invited to identify features that need to improved or added to fully serve the needs of the research community. Suggestions can be entered using the utility provided at info@ncbi.nlm.nih.gov.

NIH Fiscal Policy for Grant Awards - FY 2013

On May 8, 2013, NIH issued fiscal policies for grant awards for FY 2013 (NOT-OD-13-064) addressing funding levels, inflationary increases new investigators, and salary limits.   NIH expects the non-competing continuation grants, both research and non-research, will continue to be funded at reduced levels (funding levels have generally been 90% of previously committed levels).  At this time, commitments for continuation awards in FY 2014 and beyond are unchanged.  It is expected that there will fewer competing awards in FY 2013; the success rates for new investigators on R01 equivalent submissions will remain comparable to success rates for established investigators.  Current salary limits and stipend levels will be continued in FY 2013.   Discontinuation of inflationary increases for future year commitments for competing awards will be extended through FY 2013.  Additional details, and specific funding strategies adopted by each participating Institute/Center, will be posted at  http://grants.nigh.gov/grants/financial/index.htm.    For complete information, see NOT-OD-13-064

SRA International Sequestration Resource Center Website

SRA International, a non-profit organization serving members of the research administration community, has established the Sequestration Resource Center on its web site as a resource for the research administration community to provide the latest news and federal agency information related to sequestration.  To visit the site, please go to http://www.srainternational.org/sra03/template/tntbAB.cfm?id=5632 .

DHHS Funding Agencies Issue Information Regarding Impacts on Sequestration

The Department of Health and Humans Services and its operating divisions have issued a communication that, while they are taking steps to mitigate effects imposed by sequestration, grants and cooperative agreement awards may be impacted.  Specifics are unknown at this time, but impacts could include not issuing continuation awards, negotiating reductions in scope of work, or rescoping, delaying, or canceling plans for new grants.  Individual NIH Grant Management Officers will contact awardees on a case-by-case basis with additional details, if fiscal year 2013 funds on a particular award are going to be affected.  The budget cuts imposed by sequestration do not affect awards made with FY 2012 resources.

NIH Public Access Policy

The NIH has issued a notice related to changes to Public Access Policy compliance efforts with anticipated start dates on or after July 1, 2013 (NOT-OD-13-042 and NOT-OD-12-160). Three new podcasts have been issued to help grantees understand the NIH Public Access Policy. For information, visit http://nexus.od.nih.gov/all/2013/01/31/new-podcasts-on-nih-public-access-policy/. Note: The weekly list of NIH notices and funding opportunities is available at: http://grants.nih.gov/grants/guide/WeeklyIndex.cfm?WeekEnding=02-15-2013

NSF Project Reporting and Proposal Submission Update

NSF is changing the FastLane proposal and project report submission process. Effective March 18, 2013, Principal Investigators will be required to use Research.gov to meet all NSF reporting requirements, including final, annual and interim project reports. (Please see Dear Colleague Letter at http://www.nsf.gov/pubs/2013/nsf13041/nsf13041.jsp?org=NSF ). Also on March 18, FastLane will begin an automated compliance check for required sections of proposals as detailed in the new Proposal and Award Policies and Procedures Guide.

NIH Requires Use of RPPR for All SNAP Progress Reports (NOT-OD-13-035)

The use of the eRA Research Performance Progress Report (RPPR) module for submitting SNAP reports will be required for awards with start dates on or after July 1, 2013 (i.e., report due dates on or after May 15, 2013). For more information, please see NOT-OD-13-035.

NSF Issues Revised Proposal & Award Policies and Procedures Guide, effective January, 2013

The new version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 13-1), has been issued; it is effective for proposals submitted on or after January 14, 2013. The document incorporates the Grant Proposal Guide, which provides guidance on proposal preparation and submission, and the Award & Administration Guide, which contains requirements for managing NSF awards. The new PAPPG version includes revisions to clarify and improve the function of NSF Merit Review Criteria, changes to instructions for preparation of biosketches, and other modifications and clarifications. Additional information and resources related to the Merit Review criteria are available on the NSF website by clicking here. Frequently Asked Questions related to FastLane and the changes to the PAPPG can be accessed at the NSF website by clicking here .