EXHIBITS


List of Exhibitors and Floorplan

Exhibitor Registration and Information


The 11th International Coral Reef Symposium will bring more than 2,000 attendees representing academic, economists, divers, fishers, marine managers, conservationists, graduate and undergraduate students and other scientists. These attendees will present research and share ideas on ways to advance coral reef science, management, and conservation.

This is world's major coral reef science meeting and is held every 4 years. The International Coral Reef Symposium has a history of almost 40 years, The meeting was last held in the continental United States in 1977, and accordingly we expect a large turnout from the U.S., Caribbean, and Latin America as well as from the Pacific nations. The Symposium will feature plenary lectures, mini-symposia, poster sessions, public outreach displays, regional workshops, and field trips. Exhibits of scientific equipment, supplies, tools, and publications, and services will be a major feature.

Who should exhibit?

  • Companies that provide equipment, tools, and supplies to the ocean technology and ocean science industries, including electrical equipment, detection systems, navigation and position systems, communications and telemetry gear, instrumentation, test equipment, ocean data collection systems, basic materials, supplies, tools, marine hardware, deck gear, diving systems and life support equipment.

  • Organizations that provide services to the marine sciences and offshore oceanographic industries including research, design, development, engineering, consulting, survey, exploration, testing, maintenance, diving, equipment lease, vessel charter, fabrication and marketing.

  • Academic Institutions with educational and research programs related to a variety of science fields including oceanography, coastal science, environmental science, marine biology, geology, physics, and chemistry, ocean engineering, and marine technology.

  • U.S. Government Agencies and Departments with activities in ocean policy,oceanography, and ocean resources.

  • Non-Governmental Organizations which have conservation, management, and research interests in any aspect of the ocean and marine realm.

  • Publishers


Table of Contents

Contacts/Quick Facts/Important Dates
General Information
Rules & Regulations
Booth Design & Use of Exhibit Space
Floor Plan & Current Exhibiting Companies
Exhibit Space Application Form
Final Payment Form


Contacts/Quick Facts/Important Dates

Key Contacts
Exhibit Management
Janet Kearney, Exhibit Manager
Joni Friedman, Exhibit Assistant
FASEB
9650 Rockville Pike
Bethesda, MD 20814
Phone: 301 634-7009
Fax: 301 634-7014
Email: "Janet Kearney" <jkearney barney faseb fred org>
General Contractor
Freeman
2200 Consulate Drive
Orlando, FL 32837
Phone: 407 857-1500
Fax: 407 850-9328
www.freemanco.com

Exhibit Hall/Booth Information

Height Restrictions: Standard in-line booths & multiple standard booths: 8 feet
Island Booths: 16 feet
Hall Colors: 8' high back drapes will be blue, white and teal. The hall is not carpeted. Exhibitors are required to carpet their booth/display. Aisles will be carpeted in blue.
Location: Fort Lauderdale/Broward County Convention Center
Hall A
Dates: Exhibit Set-up:
   Sunday, July 6, 8:00 AM - 5:00 PM

Exhibits Open:
  Monday, July 7, 9:30 AM - 5:00 PM
  Tuesday, July 8, 9:30 AM - 5:00 PM
  Wednesday, July 9, 9:30 AM - 5:00 PM
  Thursday, July 10, 9:30 AM - 3:00 PM

Exhibit Tear-down:
  Thursday, July 10, 3:00 PM - 10:00 PM

Costs: Inside booth: $1,995
Corner booth: $2,195

The following discounts are available (Your organization must meet the guidelines outlines on each specific application):

Non-Profit Organizations, Governmental Agencies, Non-Governmental Agencies, Universities and Education Display rates are $550 for a corner 10’ x 10’ booth (if available) and $500 for an inside 10’ x 10’ booth

Important Dates: 2008

March 3 Deadline to key in 50 word description of products that will be displayed in your exhibit booth
March 3 Deadline for receipt of application for exhibit space to be included in the Symposium Program. (After March 3 your company information will be in the Symposium Addendum.)
May 2 Balance of booth payment due
June 4 Advance Exhibitor registration deadline - submit online
June 13 TopDeadline for Exhibitor Appointed Contractor Insurance Forms
June 30 Advance warehouse freight deadline
July 3 On-site shipments accepted at the Convention Center from 1:00 PM - 5:00 PM. Shipments will not be accepted on July 4 and July 5. Shipments will be accepted again starting on July 6 at 8:00 AM.
July 6 Exhibitor move in 8:30 AM - 5:00 PM
July 7 Exhibit Hall Opens at 9:30 AM
July 10 Dismantle completed by 10:00 PM


GENERAL INFORMATION

Exhibit Space Rental Fees
All booths are 10’x 10'. Each in-line booth (bounded by a front aisle only) is US $1,995. Corner booth (bounded by a front and side aisle) is US $2,195. Exhibitors wishing to create their own island booths or requesting island space other than those islands that preexist on the exhibit floor plan will be charged the full cost of any booths deleted to create such island.

Rental includes 8' high dark blue, teal and white teal back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth/display. Aisles will be carpeted in blue. A 50% deposit for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before March 3, 2008.

Click here for the Exhibit Space Application Form

Non-Profit Organizations
Discounted rates are available to non-profit organizations. The cost is $550 for a corner 10' x 10' booth (if available) and $500 for an inside 10' x 10' booth.

In order to qualify for this rate, your organization must meet the following criteria:

  1. It is an organization whose primary objective is to support an issue or matter of private interest or public concern for non-commercial purposes. It is recognized as a 501 (c).
  2. No product or service is offered to sale in the exhibit or by the application organization.
  3. The conduct of the exhibit conforms to the relevant provision of the Rules and Regulations outlined in this Exhibit Prospectus.

Governmental Agencies
Discounted rates are available to Governmental Agencies. The cost is $550 for a corner 10' x 10' booth (if available) and $500 for an inside 10' x 10' booth.

In order to qualify for this rate, your agency must meet the following criteria:

  1. Its primary purpose is to show the scope of scientific interests and activities of the sponsoring organization. Lobbying to promote the passage of legislation or other policy decision is prohibited on the exhibit floor.
  2. No product or service is offered to sale in the exhibit or by the application organization.
  3. The conduct of the exhibit conforms to the relevant provision of the Rules and Regulations outlined in this Exhibit Prospectus.

Non-Governmental Organizations
Discounted rates are available to Non-Governmental Organizations. The cost is $550 for a corner 10' x 10' booth (if available) and $500 for an inside 10' x 10' booth.

In order to qualify for this rate, your organization must meet the following criteria:

  1. It is a private organization that pursues activities to protect the environment, conduct research, provide social services, or undertake community development. It cannot be considered a legal entity under international law, i.e.: the International Committee of the Red Cross.
  2. No product or service is offered to sale in the exhibit or by the application organization.
  3. The conduct of the exhibit conforms to the relevant provision of the Rules and Regulations outlined in this Exhibit Prospectus.

Universities
Discounted rates are available to Universities. The cost is $550 for a corner 10' x 10' booth (if available) and $500 for an inside 10' x 10' booth.

Included in this fee is the following:

  • 1 9' x 10' blue carpet
  • 1 6' x 24' skirted blue table with white vinyl top
  • 2 white side chairs
  • 1 waste basket

Additional items ordered will be at the cost to the University. ICRS is not responsible for any additional fees.

Cancellation or Reduction
Exhibiting firms wishing to cancel space or reduce the size of their exhibit space are required to notify the Exhibit Management office in writing. It is the responsibility of the Exhibitor to confirm that the cancellation has been received by the ICRS Exhibit Management office. Reduction of island space dimensions after assignments have been confirmed may result in relocation of the exhibit booth. The date the written notice is received is considered the official cancellation date. The cancellation fee is a percentage of the total booth fee (not just the deposit), and it will be processed at the conclusion of the Symposium. It is assessed as follows:

  • If space is cancelled or reduced between April 8 and May 7, 10% of the total cost of space will be retained.
  • If space is cancelled or reduced between May 8 and June 6, the full deposit will be retained.
  • When the cancellation occurs starting June 6 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.

Booth Relocation Policy
Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified and offered the opportunity to relocate the exhibit or cancel with no further penalty.

Booth Sharing
The sharing of booth space is prohibited except:

  • between division of the same company
  • between companies co-marketing a product
Only the company name that appears on the application will be listed in the Meeting Program. In the case of co-marketing companies, only the name of the company that appears on the application will be listed in the Meeting Program and only the co-marketed product can be exhibited in that booth space.

Accessibility for Persons with Disabilities
The representatives of each exhibiting company will be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act (ADA). It is understood that ABRF will be held harmless by the exhibiting company for the failure of its representatives to comply with the requirements as stated in the Americans with Disabilities Act. ABRF will make all reasonable efforts to accommodate persons with disabilities at the meeting. Please call 301 634-7010 at least ten (10) days prior to the meeting dates. This is in compliance with the Americans with Disabilities Act of 1990.

Exhibitor Badges

  • All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
  • Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
  • Exhibitors will receive 6 badges per 10’x10’ booth. You can register on-line, by fax or mail. Deadline for advance registration is June 4, 2008.
  • Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions.
  • Exhibitor registration terminals will be open during the installation of exhibits on Sunday, July 6 from 8:30 AM - 5:00 PM.

Click here for the Online Exhibitor Personnel Registration Form

Click here for the Exhibitor Badge Request Form

Guest of Exhibitors
Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Monday, July 7 through Thursday, July 10. Guest badges will not permit attendance at scientific sessions.

Guest badges will not be processed in advance. You may register Guests on-site starting Sunday, July 6 and on Monday July 7 from 8:30 AM – 5:00 PM . The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates. These badges will be available for pickup by guests starting on Monday, July 7.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Social Functions - Hospitality Suites
Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions. Social functions are not permitted during lunch breaks while exhibits are open.


Rules and Regulations for Exhibiting

The purpose of the 11th International Coral Reef Symposium exhibit program is to further the education of the scientist working in the field of coral reef ecosystem science. The exhibits should emphasize instruments, products or services for use in teaching and research, books or other publications in scientific fields of relevance to the interests of the members of the ICRS, or directly convey scientific research findings in those areas of science represented by the participating Societies ICRS.

The International Coral Reef Symposium Management reserves the right, in its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. In the case of a denied application all money collected by Exhibit Management will be refunded to the exhibiting company.

Space Assignment
Space will be assigned on a first come, first served basis. A 50-word description of products and/or services to be displayed in your booth must be submitted. This information will be published in the Congress Program provided that the application and description is received no later than March 3, 2008. If the description is not provided by the deadline date only the name, address and booth number will be printed in the Congress Program. The description must be submitted on-line. Instructions to key in this information will be included in your confirmation packet.

Cancellation of Meeting
It is mutually agreed that in the event of cancellation of the ICRS due to fire, strikes, government regulations, or causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and the ICRS shall determine an equitable basis for the refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made.

Late Applications
Applications received after the March 3, 2008 deadline will be listed in the Congress Addendum only.

Location Relative to Other Exhibits
Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible.

Installation of Exhibits
Sunday, July 6 8:30 AM – 5:00 PM

Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.

All exhibit material must be unpacked by Sunday, July 6, 5:00PM, to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor. No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning.

Crate Storage
Empty crates, boxes and cartons must be removed from the exhibit area by 5:00 PM Sunday, July 6. These materials should be nested as much as possible. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the Exhibitor Service Desk. Containers or skids without the "Empty" stickers will be considered refuse and disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Do not store anything of value in crates going into storage.

Exhibit Dates/Hours
Monday, July 7 9:30 AM - 5:00 PM
Tuesday, July 8 9:30 AM – 5:00 PM
Wednesday, July 9 9:30 AM – 5:00 PM
Thursday, July 10 9:30 AM – 3:00 PM

Security tape placed around the exhibits will be removed starting at 9:15 A.M. each morning. Please plan accordingly by staffing your booth by 9:15 A.M.

As a courtesy to the participants and your fellow exhibitors, we request that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Thursday, July 10. Once the exhibit opens Thursday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM.

Exhibit Dismantle
Thursday, July 10 3:00 PM – 10:00 PM

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. All exhibits must be packed by 10:00 PM, Thursday, July 10.

IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. Watchmen are appointed; however, FASEB, NOVA, FASEB Exhibit Management, the Fort Lauderdale/Broward County Convention Center and Freeman cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.

General Conduct of Exhibits
The following practices are prohibited:

  1. Noisy electrical or other mechanical apparatus interfering with other exhibitors. Operation of x-ray equipment.
  2. Canvassing or distributing any material outside the exhibitor's own space.Sub-leasing of exhibit space.
  3. The use of billboard advertisements and/or the display of signs outside the exhibit area.
  4. Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
  5. Photographing, video taping, or examining another exhibitor's equipment without permission.
  6. Balloons of any kind.
  7. Entry into another exhibitor's booth without permission.
  8. Door drops in hotels.
  9. Dismantling exhibits and leaving before official exhibit close at 3:00 PM, Thursday, July 10.

Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.

The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors. The playing of music in the exhibit hall is prohibited and will be strictly enforced.

Use of Animals
The use of all live animals will not be permitted in the exhibit booths. The use of photographs and other forms of visual display must be approved in advance by Exhibit Management.

Use of the ICRS Name and Logo
The use of the International Coral Reef Symposium (ICRS) name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as the "International Coral Reef Symposium (ICRS)" (with place and dates) on the exhibitor's advertising.

Distribution of Giveaways
Exhibitors will be permitted to distribute appropriate promotional material and approved related items from the exhibit booth only. Exhibitors distributing any material outside the booth (hotel lobby area, etc.) will not be invited to exhibit at future meetings. In keeping with the educational purpose of the exhibit program, all such giveaways except literature, must have prior approval of Exhibit Management and must conform to acceptable and professional standards.

Click here for the Give-Away Form

Surveys
Exhibitors may conduct surveys and ask attendees to answer questionnaires as long as the process in conducted in good taste. All surveys/questionnaires must be conducted from the exhibit booth and cannot disturb neighboring exhibitors. Canvassing will not be permitted in the aisles.

Enforcement of Rules
By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined in this prospectus. Conformity with these Rules and Regulations for the ICRS will be monitored by Exhibit Management.

Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein and the general control of the ICRS Secretariat (Meeting Office). If the ICRS Secretariat determines that any exhibitor has failed to comply with any rule herein the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.

Web Link
Your company will be listed on the ICRS Symposium homepage. For only $200, you can incorporate your homepage address on the ICRS Symposium’s Floor plan and current exhibiting companies. Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest!

Click here for the Exhibit Space Application Form

Mail List Purchase Order

We encourage exhibitors to take advantage of the exclusive right to rent the 2008 delegate mailing list. This promotional tool will help maximize the exhibiting experience. By renting this list you can send materials to meeting delegates and invite them to visit your exhibit booth. Names and address will be provided; e-mail addresses will not be released. All requests are subject to approval of the ICRS Meetings Department. The average processing time is one week.

Click here for the Mail List Purchase Order Form

Security
Security will be provided for perimeter access control beginning on Sunday, July 6. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit. Deliveries or removal of equipment must be made before or after exhibit hours. Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 3:00 PM on Thursday, July 10. After the exhibit opens Thursday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM, at which time no pass will be required.

Programs
Copies of the Program will be available at the Exhibitor Help Desk starting at Sunday, July 6.


Booth Design and Use of Space

Booth Design
Standard In-Line Booths
The back wall of the display is limited to 8' in height and a depth of 4'. All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth space must not exceed 4' in height. Hanging signs are not permitted.

Multiple Standard Booths
In an exhibit that contains 3 or more linear booths (30 feet or more), the interior booths are permitted to contain display material over 4' in height - with a maximum of 8' in height - which must be confined to that area of the exhibitor's space which is within 6' of the backline of the booth. Sufficient "see-through" area must be provided so as not to block the view of adjacent exhibits. The end booths of such an exhibit must conform to the Standard Booth restrictions of 4' display area from the backline of the booth. Hanging signs are not permitted.

No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. If such draping is not ordered, the contractor, with the approval of the Exhibit Manager, will install it and charge the exhibitor.

Island Booths
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 16' in height and sufficient "see-through or walk-through" area must be provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted but are restricted to the 16' height limit.

Fire Department Regulations
Volative or flammable fluids, substances or materials of any nature prohibited by city fire regulations or insurance carriers may not be used in any booth. Regulations for the Fort Lauderdale/Broward County Convention Center will be included in the exhibitor service kit.

Carpeting
The exhibit hall is not carpeted. Exhibitors are required to carpet their booths/displays. Aisles will be carpeted in blue.

Labor/Furniture/ Rental Displays
Freeman has been appointed the general contractor for the meeting. Forms for ordering furniture, carpeting, rental displays and labor will be included in the exhibitor service kit. Labor will be available based upon advance orders from exhibitors.

Freeman
2200 Consulate Drive
Orlando, Fl 32837
www.freemanco.com

Utilities/AV Equipment/Photographer/Florist
Electricity, water, drain, air, telephone, audiovisual equipment, photographer, and floral will be available for rental by exhibitors. Order forms will be include in the exhibitor service kit.

Service Kits
Exhibitor service kits will be on-line mid-March. A complete set of forms for ordering the above services will be at this website. Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders. Many services cost substantially more when ordered on-site.

Shipping Instructions

All freight charges must be PREPAID.

Only crated shipments may be consigned to Roadway Express. Exhibitors who ship by van, motor freight or air must send a copy of the bill of lading to Freeman c/o Roadway Express at the address below. The services provided by Freeman will include receiving crated shipments at their warehouse and storing up to 30 days; delivery to the exhibitor's booth; removal, storage and return of empty crates and containers; and removal of packed shipments from the booth and reloading same on outgoing carriers.

Freeman will accept material beginning Thursday, June 5, 2008 until Monday, June 30, 2008. Freeman will receive advance freight and store it until set-up Sunday, July 6. If freight arrives at the warehouse after June 30, a late charge will be assessed to the exhibitor. Warehouse freight should be addressed as follows:

Company Name/Booth Number
ICRS
Freeman
c/o Roadway Express
11301 NW 134th Street
Miami, FL 33178

Phone: 407 857-1500
Fax: 407 850-9328

There are significant savings in shipments handled on a straight-time basis and delivered to the Convention Center from 1:00 PM 5:00 PM on Thursday, July 3. Shipments will not be accepted on July 4 and July 5. Shipments will be accepted again starting on July 6 at 8:00 AM.

Company Name/Booth Number
ICRS
c/o Freeman
Fort Lauderdale/Broward County Convention Center
1950 Eisenhower Boulevard
Fort Lauderdale, FL 33316

Union Regulations
Union exhibit labor claims jurisdiction for the installation, dismantling, and cleaning of prefabricated exhibits when persons other than full-time exhibiting company personnel do this work. Company personnel can do this work provided that it takes no longer than 30 minutes total (longer than that and union labor much be used). Union labor can be hired via the forms included in the exhibitor service kit. Union labor is not required for the following activities: opening cartons containing your products, putting products on display, or performing testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it should be through the Official Contractor.

Freight Handling Jurisdiction
Freeman has the responsibility of receiving and handling all exhibit materials and empty crates. It is the company’s responsibility to manage docs and schedule vehicles for the smooth and efficient move in and move out of the exhibition. Freeman will not be responsible, however, for any material they do not handle. Freeman will have complete control of the loading docs at all times. If you wish to unload or load, you must report to the Service Desk. Do not proceed to the docks until told to do so. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed away at the owner’s expense. The Fire Marshall absolutely prohibits the storage of empty containers in the exhibit area. Arrangements may be made with Freeman to store empty crates. Please refer to the Freight Information Sheet in the exhibitor service kit for the handling of empties, disposal of skids, etc.

Gratuities
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for service rendered. Do not give coffee breaks other than midmorning and mid-afternoon, when the union has a paid break. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the Exhibit Manager and Freeman.

Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Freeman cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the order form and the necessary ladders and tools will be provided.

Use of Outside Contractor
Exhibitors who plan to have an exhibit service firm (other than the official contractor) unpack, erect, assemble, dismantle, and pack displays must notify Exhibit Management in writing, with a copy to Freeman by June13, 2008, of the name of the service firm, address, and the supervisor(s) who will be in attendance. The service firm must notify Exhibit Management in writing of the names of all full-time employees working on the show, and must furnish an insurance certificate to Exhibit Management with a copy to Freeman, in the amount of $1,000,000 liability to include property damage.

Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the ICRS, NOVA , FASEB, the Fort Lauderdale/Broward County Convention Center, and Freeman and their officers, employees, and agents, harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding such liability caused by the sole negligence of the parties referred to above. In addition, the exhibitor acknowledges that the ICRS, NOVA, FASEB, the Fort Lauderdale/Broward County Convention Center, and Freeman do not maintain insurance covering the Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor.

Insurance
Exhibitors are urged to take out a portal-to-portal rider available at a nominal cost on their own insurance policy protecting them against loss through theft, fire, damage, etc.


List of Exhibitors and Floorplan

Exhibitor Registration and Information