Alvin Sherman Library, Research, and Information Technology Center

Group Study Room Use Policy

Group study rooms are available for groups of at least two and no more than ten people. Group study rooms are not available for individual users except at selected times.

  1. Library staff will assign rooms. At least two users must come in person to the Circulation Desk in the Alvin Sherman Library, Research and Information Technology Center (see #2 below for exception). At least one user of the room must show a valid NSU ID or NSU Library Card at the Circulation Desk in order to obtain a group study room key. The room will be checked out in that person's name and a key for the room will be given to that person. Keys cannot be taken out of the Library.
  2. Between 7:30 am and 5 pm, Monday through Friday, individuals can check out the following rooms: 2065, 2066, 3039, 3046, 3047, 3052, 3061, 3062, 3063, and 3064. If, at any time, a group needs these rooms, the individual user will be asked to give up the room. Individuals always have access to study carrels available on the west side of the second, third and fourth floor study areas.
  3. The user(s) is responsible for the condition of the room. Immediately upon entering a room, the user(s) must inspect the room and report any previous damage, graffiti, etc. to the Circulation Desk personnel. User(s) can call the Circulation Desk from any white phone in the library or call 262-4601.
  4. Use of group study rooms is first come, first served. No phone or email reservations will be accepted. No rooms will be held for future use and reservations for users not available in person are not accepted.
  5. The group study room checkout period is limited to three hours. If another group or user is not waiting to use the room at the end of the three hours, the original person or group may "renew" for another 3 hours. Only two renewals of a room per person or group per day will be permitted. When all study rooms are occupied and other groups are waiting, any group member who currently is assigned a study room may NOT sign their name on a list for the next available study room.
  6. When returned, the study room key must be handed to an available employee at the Circulation Desk. A fine of $1.00 per hour/per room will be charged if the user is more than 15 minutes late returning the room key. This fine will be added to the user's library record and the user will not be allowed to check out or renew library materials until the fee is paid.
  7. The keys to the group study rooms must be returned 30 minutes prior to library closing time. Public Safety will be responsible for making sure that all rooms are vacant and locked before library closing. There will be an additional fine of $5.00, if study room key is not returned 30 minutes prior to closing. An additional fine of $1.00 per hour/per room will be assessed until the study room key has been returned (i.e. a study room key that is due at closing, 10:30pm, and is being return at 9:00am the following morning will accumulate a total fine of $14.00). These fines will be added to the user's library record and the user will not be allowed to check out or renew library materials until the fee is paid.
  8. Food is prohibited in the study rooms. Please refer to the Food, Drink, and Tobacco Policy for further information.
  9. Signs, etc. cannot be posted in a study room. Please refer to Posting of Signs and Publicity Policy for further information.
  10. Windows on group study room doors must remain uncovered.
  11. Furniture is not to be moved in or out of a study room except by authorized staff.
  12. All study room users must return all library materials to shelving book trucks in the stacks or copy rooms.
  13. Any person or group who leaves a room unoccupied for more than 15 minutes will lose the use of the room if other users are waiting for a group study room.
  14. NSU is not responsible for lost or stolen items that are left in study rooms. Doors should be locked if a person or group leaves the room. Library staff in Circulation will store any personal papers and belongings left behind in a group study room for up to one day and then material will be discarded. Valuable items will be turned over to Public Safety. This includes laptops, pocketbooks, backpacks, wallets, car keys etc.
  15. A $20 fee will be charged for lost study room keys. This fine will be added to the user's library record and the user will not be allowed to check out or renew library materials until the fee is paid.
  16. When user(s) are finished using a group study room, they must clean up the room, turn off the lights, lock the door, and return the key to the Circulation Desk.
  17. Supplies for using whiteboard in the group study rooms can also be checked out. This includes an eraser and markers for whiteboards. There will be a $10 fine assessed for lost supplies. The person checking out the supplies will be responsible for their loss or damage. This fine will be added to the user's library record and the user will not be allowed to check out or renew library materials until the fee is paid.
  18. Library staff has the right to refuse the use of a study room, if Library Code of Conduct or other Library Policies are violated.


Alvin Sherman Library, Research, and Information Technology Center
Group Study Room Use Policy
Revised 04/2008