Conference rooms are available for
NSU departments and organizations as
well as public groups and organizations.
For information on library conference room reservations,
please see Conference
Room Reservations. Conference room reservation requests must be made online
at least fourteen (14) business days prior to the proposed meeting/event.
Non-NSU groups must make reservations via Facility Leasing at least 30 days
in advance. Your reservation is not official until you receive an email
confirmation from the AdAstra
Conference rooms are available during library
hours ONLY and cannot be reserved for meetings of a recurring nature.
Please remember to indicate the
audiovisual needs (LCD projector, laptop, overhead, etc.)
as well as desired room set-up on the Room Request Form.
If this information is not provided on the Room Request Form,
no equipment will be provided and the room set-up will be
boardroom style. The library will place all work orders with
NSU's Physical Plant Department for room set-up. If furniture
including tables, chairs, that must be rented for your event,
a representative from Physical Plant will contact you to
make these arrangements.
Food and beverages are permitted only in the conference rooms,
and MUST be catered through NSU's exclusive provider of catering
services, CHARTWELL. Food and beverages are NOT permitted in the
main areas of the library, including copy rooms, study rooms,
and/or hallways of the library. No food or beverages are to be
brought into the conference rooms from any other source, except
provided by CHARTWELL. Any other source includes, but is not
limited to, food purchased at the Connections Café, brown bag
lunches, leftover meals, food deliveries, etc.
There are signs throughout the library
indicating the location of all conference rooms.
In addition, Public Safety is also available in the lobby
entrance to provide assistance. However, groups may
request additional signage to aid meeting attendees in
locating the conference rooms by checking the appropriate
box on the Room Request Form. Signs will be computer generated
and placed on top of easels/large arrows. Signs may NOT
be taped to walls or doors.
Upon arriving at the library on the date of the event,
the room will be unlocked by Public Safety. If the room
is locked, please see the Public Safety officer stationed
at the front entrance to the library or dial x28993 from
any black phone located in the building.
Upon entering the conference room, the organization should
inspect the room and report any previous damage to Public Safety.
The organization is responsible for any damages to the room
and will be charged accordingly. Damages will be reported to
the NSU's Facilities Management Department for a repair estimate.
The estimate will be sent to the organization for immediate payment.
Doors to the conference rooms MUST remain closed at all
times during the event. If the participants of the meetings/events
taking place in the conference rooms in any way disturb library
patrons, they will be warned by Public Safety to cease the
disruptions. All warnings by Public Safety will be forwarded
to the Library Administration Department, who will then
notify the groups that this behavior is unacceptable and
can potentially limit their opportunities of reserving
conference rooms in the future.
Tables and chairs may NOT be moved from room to room or from
main areas in the library into the conference rooms.
Furniture may be moved within a room, but all tables
and chairs must be returned to original set-up immediately
following the event. Tables and/or chairs from the conference
room may NOT be set-up or moved outside of the
conference room for any reason.
Altering the appearance of any room by taping,
pinning, nailing, or fastening any items in any manner
to the walls, doors, and/or ceiling is not permitted.
The use of sticky tape on walls is also not permitted.
Decorations can be placed on top of tables, but all decorations
must be removed immediately following the event.
All library rules and policies must be adhered to when
utilizing a library conference room. For a complete listing
of all library policies please see
the Library Policies page.
The Alvin Sherman Library, Research, and Information
Technology Center's top priority is to the library
patrons, which include students, staff, and faculty of
NSU as well as the community of Broward County. Any
distractions to their desire to enjoy a peaceful
environment to read, learn, and study will not be
tolerated. Any organization that does not follow
these policies will be asked by Public Safety to
vacate the premises immediately.