Top of Page
Skip main navigation

IRBManager Electronic Submission System

The Nova Southeastern University Institutional Review Board an an electronic submission system called IRBManager™. This electronic submission system allows for a more efficient method to submit, review, and approve protocols.

If you completed your Initial Submission Form via the old paper format, those forms can be found on the 'IRB Forms & Templates' page of our website under the Miscellaneous Forms/Letters.

IRBManager User Guides

 

ATTENTION: No participants may be approached or any research activities begun (including obtaining data and conducting data analysis) until you have received official IRB approval along with an approval memo and documents.

I need to...

To be directed to the IRBManager website, please click the following link: https://nova.my.irbmanager.com/Login.aspx

PLEASE NOTE: This is not an NSU-dedicated system so your NSU email and password will not work with IRBManager. You must first create a new user account. Please follow the directions below in order to create your new user account for IRBManager.

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Click on "Click here to register".
  3. Enter the requested information into the registration form.
    • NSU researchers need to use their official NSU email address.
    • The study PI may not use personal email account because all official correspondences from the IRB can only be sent to your official NSU email address.
    • For researchers without an NSU email (i.e. a non-NSU student, staff, or faculty), please use an email account for professional correspondence.
  4. Once completed, click "Register".
  5. After completing the registration process, please complete the Researchers Qualifications xForm.
    • This form can be found under the "Actions" section, located on the left-hand side of your dashboard.

PLEASE NOTE: All NSU students, faculty, and staff must use their official NSU email address when registering for IRBManager.

Before you start this xForm you must complete the required CITI training, information regarding this training can be found on the CITI Training webpage.

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Select "Home" located on the upper left-hand side of screen.
  4. Select the "1. Researchers Qualification Form" listed under the Actions column on left-hand side of the screen.
  5. Follow instructions to complete the electronic Researchers Qualification xForm.
    • Make sure you attach your CITI Completion Report before submitting.

NOTE: If you originally completed your New Protocol Submission Form in the old paper format, you do not need to complete the Researchers Qualification xForm at this time.

Starting a New Protocol Submission xForm:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Create or log into your IRBManager account.
  3. Select ""Home" located on the upper left-hand side of screen.
  4. Click on the "2. Click Here to Start New IRB Submission" listed under the Actions column on left-hand side of the screen.
  5. Follow instructions to complete the electronic New Protocol Submission Form

Please see the IRBManager New Protocol Submission: Training Manual (currently being revised), listed under 'IRBManager User Guides' for step-by-step instructions on completing the New Protocol Submission xForm.

If your New Protocol Submission xForm was completed in the new IRBManager electronic submission system:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Select "Home" located on the upper left-hand side of screen.
  4. Under "My IRB Nos" click on the blue "IRB No." for the study you wish to file an amendment.
  5. Find the "Event" you wish to amend, this will be either the intiail submission or the most recent amendment.
  6. Click on "xForms" located under the Actions column on the eft-hand side of the screen.
  7. Select the "Copy for Amendment" icon (a folder with a green plus sign). When your mouse hovers over the icon "Copy for Amendment" will appear. This will make a copy of your submission.
  8. Follow instructions to complete the electronic Amendment xForm answering the amendment header questions where you will detail the proposed changes and justification for modifying your submission. You will then make the modifications you wish to make to the submission.

When you submit an amendment, you may be required to answer additional questions that were added to the New Protocol Submission xForm since your initial submission to comply with new Federal requirements.

PLEASE NOTE: If you originally completed your New Protocol Submission Form in the old paper format, you cannot use the IRBManager electronic submission system to file an amendment. You must complete the paper form found in our IRB Forms & Templates section on our website and mail to our office.

If your New Protocol Submission xForm was completed in the new IRBManager electronic submission system:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Select "Home" located on the upper left-hand side of screen.
  4. Under "My IRB Nos" click on the blue "IRB No." for the study you wish to file a continuing review.
  5. Click on "Start xForm" located under the Actions column on the eft-hand side of the screen.
  6. Select the "Continuing Review xForm".
  7. Follow instructions to complete the electronic Continuing Review xForm.

PLEASE NOTE: If you originally completed your New Protocol Submission Form in the old paper format, you cannot use the IRBManager electronic submission system to file a Continuing Review Form. You must complete the paper form found in our IRB Forms & Templates section on our website and mail to our office.

If your research has concluded, please complete a Closing Report xForm.  This form must be submitted within 30 days of the conclusion of research activities (intervention/interaction with human subjects AND data analysis have ended).

If your Initial Submission Form was completed in the new IRBManager electronic submission system:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Select "Home" located on the upper left-hand side of screen.
  4. Click on "xForms" located under the My Documents & Forms column on the lower left-hand side of the screen
  5. Select the Protocol Code (IRB Number) for the study you wish to file a Closing Report for.
  6. Click on "Start xForm" on the left side of the screen.
  7. Click on "Closing Report xForm".
  8. Follow instructions to complete the electronic Closing Report xForm.

PLEASE NOTE: If you originally completed your New Protocol Submission Form in the old paper format, you cannot use the IRBManager electronic submission system to file a Closing Report Form. You must complete the paper form found in our IRB Forms & Templates section on our website and mail to our office.

Please note: You must complete the "Does my study need NSU IRB review?" checklist prior to beginning this form to determine if your study meets the requirements for using this xForm.

Starting a Human Subjects Research Determination xForm:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Create or log into your IRBManager account.
  3. Select ""Home" located on the upper left-hand side of screen.
  4. Click on the "xForm" link listed under the My Documents & Forms column on the bottom left-hand side of the screen.
  5. Click on "Start xForm".
  6. Click on "Human Subjects Research Determination xForm".
  7. Follow instructions to complete and submit the electronic Human Subjects Research Determination xForm.
  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Go to "Home" page.
  4. Your IRB application can be found in the following locations:
    • At the bottom, center of the page under "My IRB Nos." will be all your completed IRB Protocols. OR
    • On the Home page, near the top in the center is “IRB Nos.”, which should be followed by “(1 Active)”, where you can find a link to take you there. OR
    • On the Home page, in the lower left hand corner, there is “MY Documents & Forms”, where you can find a link to “xForms” (my screen).  Clicking on that link will also take you to a list of your active xForms, including your approved protocol.
  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Go to "Home" page.
  4. In the middle column under the xForms heading click on "xForms awaiting your attention".
  5. There you will find all the xForms you have been listed as a Collaborator on.

If your New Protocol Submission xForm was completed in the new IRBManager electronic submission system:

  1. Go to: https://nova.my.irbmanager.com/Login.aspx
  2. Log into your IRBManager account.
  3. Select ""Home" located on the upper left-hand side of screen.
  4. Click on "xForms" located under the My Documents & Forms column on the lower left-hand side of the screen
  5. Select the Protocol Code (IRB Number) for the study you wish to print out.
  6. Scroll to the bottom of screen.
  7. Click on the "PDF" button located on the bottom of screen.
  8. This will download a PDF copy of the submission to the users computer which may then be saved and/or printed out.

***Do not contact NSU OIT or IRBManager for assistance with IRBManager***

Please contact the IRB Office via email at irb@nova.edu or via office phone at 954-262-5369 with any questions or issues you have regarding the IRBManager electronic submission system.

If possible, please take and send a screen shot of the issue you are having as it will help us to better assist you.

Please note: Some Mac users are having issues with final submission of their IRB protocols in IRBManager. If you have issues, please log in using a PC and submit your protocol. The IRB Office is working to correct this issue.

Return to top of page