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Policies & Procedures

Exhibit "A"

Regulations and Covenants for Use of NSU Facilities

The User must execute the License Application for Use of NSU Facilities and shall comply with and abide by the following regulations and covenants:

1. Arrangements. The User must make detailed arrangements with the Assistant Director- Office of Facilities Management at least thirty (30) days in advance of the “Event”.
2. Taxes. With respect to each payment required to be made by the User to NSU, the User shall pay to NSU any sales, use or excise tax imposed on or levied against such payment. If the User is tax exempt, a copy of the exemption certificate must be submitted with the signed License Application.
3. Compliance with Laws. The User shall comply with all applicable laws, regulations, codes or ordinances relating to its occupancy and use of the facilities.
4. Release from Liability. In further consideration for NSU allowing the use of its facilities, the User agrees that NSU shall not be liable for damage or loss to any property from any cause whatsoever, including, but not limited to the negligence of NSU, its agents, employees or contractors, except in the event such damage or loss results solely from the willful misconduct of NSU.
5. Insurance. The User shall be required to furnish commercial general liability insurance with limits no less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) annual aggregate. NSU shall be added to the User’s insurance policy as an additional insured during the term of the License.

   Evidence of coverage shall be submitted to the NSU Office of Facilities Management at least two (2) weeks prior to the requested date for use of the NSU facilities, and shall be in the form of a Certificate of Insurance issued by the insurance company. The insurance company must be acceptable to NSU. The Certificate of Insurance and the policy must contain a provision that coverage will not be canceled or changed without first providing thirty (30) days prior written notice to NSU.

   * Any vendors that will be on campus as a part of the Event must also provide proof of liability insurance.
6. Indemnification. The User agrees to indemnify, defend, and hold NSU harmless from any claim, action, liability, loss, damage, cost or expense (including, without limitation, reasonable attorney’s fees) asserted against or incurred by NSU resulting from or in any way connected with the negligence, acts or omissions of the User, its agents, employees, contractors or invitees.
7. Services. NSU will not be required to provide to the User any publicity or informational services or general business services.
8. Staffing; Utilities; Equipment.
   
   
   • Event Staffing. NSU shall provide cleaning and maintenance personnel, in such numbers and during such times following consultation with User as to projected attendance, to efficiently operate and maintain the area during the Event, and to ensure that the premises are left in good, clean condition in accordance with the terms of this license agreement.
   • Utilities; Equipment. In connection with the Event, NSU shall provide electricity, lighting, air conditioning and sewage (collectively “Utilities”); and (ii) requested equipment owned by NSU which is then available for such use (collectively “Equipment”). Except for any Utilities and Equipment set forth above, User shall be responsible for providing all of the utilities and equipment necessary for the presentation of the Event.
   • Payment. The User agrees to pay NSU for any and all Event Staffing, Utilities and Equipment that is provided by NSU for the Event. User must submit payment no later than thirty (30) days after the receipt of an invoice from NSU for the above mentioned costs.
9. Force Majeure. NSU shall have no liability whatsoever to applicant because NSU is unable to fulfill, or is delayed in fulfilling, any of its obligations under this license agreement, by reason of war, labor troubles, scarcity of materials or supplies, flood, hurricane, fire, windstorm, acts of God, or any other cause, similar or dissimilar, beyond NSU's reasonable control.
10. Assignment. The User shall not assign its interest in this license agreement or any of its rights or obligations hereunder.
11. Use of Facility. NSU is allowing only the User to use its facilities. Consequently, the User shall not allow any other party to use such facilites.
12. Alterations. No alteration, addition or improvement of any kind is to be made by the User to any NSU facility or any other NSU property.
13. Alcoholic Beverages. Alcoholic beverages may not be brought onto the NSU campus unless first authorized in writing by the NSU Office of Business Services.
14. Smoking. Smoking is not permitted in any NSU facility.
15. Hazardous Wastes. The User shall neither cause nor permit any NSU facility to be used to generate, manufacture, refine, transport, treat, store, handle, dispose, transfer, produce or process any “Hazardous Wastes”, “Hazardous Materials”, or “Hazardous Substances” as those terms are defined in any federal, state, county, or municipal law, regulation, ordinance or code.
16. Radon. Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit.
17. Compliance with Laws and NSU Policies. The User shall comply with all applicable laws, regulations, ordinances, and codes with respect to its use and occupancy of the NSU facility. The User shall comply with all applicable NSU policies, procedures, and regulations, and shall ensure that its agents, employees, contractors, and invitees so comply.
18. Entire Agreement and Modification. This license agreement represents the entire understanding of the parties with respect to the matters covered herein, and supersedes all prior discussions, negotiations, representations, and agreements. This license agreement may only be altered, amended or modified by a written instrument duly executed by the parties.
19. Law Governing, Jurisdiction, and Venue. This license agreement shall be governed by and construed in accordance with the laws of the State of Florida. With respect to any action arising out of this license agreement, the parties accept the exclusive jurisdiction of the state courts in Florida and agree that venue shall lie exclusively in Broward County, Florida.
20. Discrimination. The rental, use or enjoyment of NSU facilities or services by any group or organization which discriminates on the basis of race, color, national origin, religion, disability or sex will not be permitted.
21. Signs. No signs shall be installed by the User without first obtaining NSU’s prior written consent.
22. Catering. ChartWells is the exclusive provider of all catered food service events at NSU and can be reached at (954) 262-5302. The Office of Special Events & Projects is available to assist with the planning and arranging of catering needs.